Executive Assistant to Group CEO, CFO

🕒 May 6

🏢🏡 London – Hybrid

⏰ Full Time

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis (FP&A)

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Marcura

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2001

🚗 Transport

💸 Finance

Transport • Finance • Maritime

Marcura is a leading provider of maritime services, focusing on managing port operations and simplifying crew payments within the shipping industry. With a diverse team operating across 53 countries, Marcura delivers expertise in voyage management, port call efficiency, and compliance services. The company processes millions of port calls annually and has established itself as a crucial partner for over 950 shipping companies worldwide, offering solutions that enhance financial management and operational transparency.

📋 Description

• Own and manage the Group CEO and Group CFO calendars with full autonomy, resolving conflicts proactively and ensuring time allocation reflects strategic priorities. • Coordinate across multiple time zones and business units to schedule meetings, calls, and travel that involve internal and external stakeholders. • Anticipate scheduling pressures in advance and implement solutions without requiring executive direction. • Maintain a structured weekly and monthly rhythm for executive briefings, board preparation, and key operational touchpoints. • Manage and triage both executives' inboxes, drafting responses, escalating urgent matters, and filtering noise to preserve executive focus. • Draft, edit, and quality-check correspondence on behalf of the CEO, ensuring tone, precision, and professional register are consistently maintained. • Serve as a trusted point of contact for internal leaders, board members, investors, and external partners, representing both executives with discretion and professionalism. • Ensure that no critical communication falls through the gaps and that both executives are aware of time-sensitive matters in a timely manner. • Maintain a live view of outstanding actions, commitments, and deliverables for both executives, following up proactively with relevant stakeholders to keep matters on track. • Prepare concise briefing documents, pre-read materials, and decision summaries ahead of key meetings and engagements. • Manage the end-to-end logistics of executive travel, including itineraries, accommodation, visas, and on-the-ground coordination. • Coordinate closely with the broader GHCD and Corporate Office teams to ensure alignment and information flow. • Produce high-quality, visually compelling slide decks and written materials for board presentations, investor briefings, all-hands communications, and strategic reviews. • Translate complex ideas, data, and executive thinking into clear, polished output that reflects the calibre of the audience and occasion. • Manage document version control, formatting standards, and brand consistency across all executive-level materials. • Leverage AI tools fluently and responsibly to increase productivity, improve output quality, and surface insights across communications, scheduling, and document production. • Stay current with emerging AI-powered productivity tools and proactively identify opportunities to apply them within the executive support function. • Champion smart, tech-enabled ways of working within the Corporate Office environment. • Treat all information encountered in this role, including personnel matters, commercial negotiations, financial data, board discussions, and strategic planning, as strictly confidential at all times. • Exercise impeccable judgment about what information to share, with whom, and through what channels. • Maintain absolute discretion in all internal and external interactions, including in social and informal settings. • Build and maintain effective working relationships across Marcura's global leadership team, board, and external partners. • Navigate complex interpersonal dynamics and high-maintenance stakeholders with composure, tact, and political intelligence. • Act as a calm, reliable, and consistent presence in high-pressure situations, de-escalating where needed and ensuring both executives are protected from unnecessary friction.

🎯 Requirements

• **Experience and Qualifications ** • - Demonstrable experience as an Executive Assistant supporting C-suite executives in a complex, global organisation. • - A track record of operating with high autonomy and exceptional judgment in a fast-paced environment. • - Prior exposure to a maritime, technology, or professional services environment is advantageous but not essential. • **Technical Skills ** • - Advanced proficiency in Microsoft 365, including Outlook, PowerPoint, Word, Teams, and SharePoint. • - Demonstrated ability to produce executive-quality slide decks and written communications independently. • - Hands-on experience using AI productivity tools such as Copilot, Claude, or equivalent platforms in a professional context. • - High comfort level with digital tools, task management systems, and evolving technology environments. • **Personal Attributes ** • - Exceptional written and verbal communication skills, with the ability to adapt register, tone, and format for any audience. • - High emotional intelligence and strong interpersonal awareness, including the ability to read a room, manage difficult personalities, and build genuine trust over time. • - Proactive self-starter who anticipates needs and takes initiative without waiting to be asked. • - Calm under pressure, with the ability to manage competing demands, ambiguity, and tight deadlines without losing precision or professionalism. • - Absolute integrity and an unwavering commitment to confidentiality. • - A collaborative, low-ego working style combined with a strong personal standard of excellence. • - Pragmatism and a sense of humour

🏖️ Benefits

• - **Competitive Salary and Bonus**: We reward your expertise and contributions. • - **Inclusive Onboarding Experience**: Our onboarding program is designed to set you up for success right from day one. • - **Marcura Wellness Zone**: We value your work-life balance and well-being. • - **Global Opportunities**: Be part of an ambitious, expanding company with a local touch. • - **Diverse, Supportive Work Culture**: We’re committed to inclusion, diversity, and a sense of belonging for all team members.