Office Manager - Executive Assistant

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July 7

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MavensWood Investments Ltd

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B2B • Finance • Private Equity

MavensWood Investments Ltd. is a European private equity advisory and investment group with a focus on building, growing, and transforming companies globally. With a commitment to value creation, the firm invests in companies with strong potential, emphasizing operational excellence and technological transformation to optimize business performance. MavensWood partners with management teams to facilitate sustainable growth, aiming to deliver market-beating returns for investors through strategic investments in the SMB and middle-market segment. Their portfolio includes a diverse range of companies across various sectors, supported by an experienced team dedicated to ethical investing and positive societal impact.

11 - 50 employees

Founded 2019

🤝 B2B

💸 Finance

📋 Description

• The Executive Assistant will play a critical role in managing the CEO’s schedule, communications, and strategic initiatives. • Manage the CEO's calendar, schedule meetings, and prioritise appointments. • Prepare and maintain records, documents, and presentations. • Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items to ensure timely completion. • Conduct research and provide insights on business trends, opportunities, and competitive analysis. • Assist in drafting reports, proposals, and strategic documents for high-level meetings. • Act as the primary liaison between the CEO and internal/external stakeholders. • Draft and review correspondence, ensuring accuracy and alignment with the CEO’s tone and communication style. • Support the CEO in planning, tracking progress, and executing projects. • Coordinate with cross-functional teams to ensure milestones are met. • Handle sensitive information with the utmost confidentiality and professionalism. • Manage confidential files and ensure their safe storage. • Proactively identify inefficiencies and suggest process improvements to optimise the CEO's workflow. • Monitor key performance indicators (KPIs) and prepare periodic reports. • Organise corporate events, team offsites, and other key activities. • Ensure all logistical and administrative aspects are handled efficiently.

🎯 Requirements

• Proven experience as an Executive Assistant or in a similar administrative role. • Strong organisational and time management skills with the ability to multitask. • Excellent written and verbal communication skills. • Proficiency with office software (Microsoft Office Suite, Google Workspace). • Ability to handle confidential information with discretion and professionalism. • Strong problem-solving and decision-making abilities. • Ability to work independently and as part of a team. • Experience in supporting senior executives or C-level professionals (Preferred). • Familiarity with project management tools (e.g., ClickUp, Asana, Trello) (Preferred). • Experience in organising corporate events and off-sites (Preferred). • Knowledge of the investment or finance industry (Preferred).

🏖️ Benefits

• Opportunities for career growth and development within the company. • Exposure to high-level strategic decision-making processes. • Experience working closely with senior leadership and cross-functional teams. • The chance to be involved in exciting projects and corporate events. • A dynamic and fast-paced work environment with the opportunity to make an impact.