Accounts Receivable Specialist

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July 13

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OnlyExperts

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Finance • Recruitment

OnlyExperts is a company that specializes in providing offshore accounting experts at a significant cost saving compared to hiring locally in the U. S. They offer a wide range of accounting roles including bookkeepers, staff accountants, accounting managers, and payroll specialists, all pre-vetted by experienced CFOs and accounting leaders. OnlyExperts focuses solely on full-time offshore placements, primarily from the Philippines and Latin America, ensuring candidates with strong English and technical accounting skills who are familiar with U. S. GAAP. By charging a flat fee, the company helps organizations save up to 80% of the cost of hiring equivalent U. S. -based talent.

2 - 10 employees

💸 Finance

🎯 Recruiter

📋 Description

• Job Title: Accounts Receivable (AR) Specialist • Location: Remote (Must be available to work EST business hours) • Industry: HVAC • Engagement: Long-term, 40hrs/week, Independent Contractor (Full-time) • About the Company: Our client is a fast-growing HVAC company based in New York, dedicated to providing top-tier heating, ventilation, and air conditioning services to residential and commercial clients. As the company's operations expand, we are looking for a reliable and detail-oriented Accounts Receivable Specialist to manage our billing, collections, and payment processing with accuracy and professionalism. • Position Overview: Reporting directly to the CFO or Finance Manager, the Accounts Receivable Specialist will be responsible for end-to-end AR functions — from generating and sending invoices to recording customer payments and managing collections efforts. The ideal candidate should be proactive, organized, and comfortable communicating with customers about outstanding balances. • Key Responsibilities: • Invoicing • Generate and send accurate and timely customer invoices based on work orders, contracts, or service reports. • Ensure all required documentation is included with invoices (e.g., purchase orders, time logs, service reports). • Track and reconcile any discrepancies in billing or service charges. • Payment Recording • Post and apply customer payments to the appropriate invoices in the accounting system. • Monitor incoming payments via bank transfers, checks, and other payment methods. • Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted. • Collections • Follow up with customers via phone and email regarding outstanding or overdue invoices. • Maintain a systematic collections process with consistent tracking and escalation procedures. • Work with internal departments to resolve billing disputes or service-related concerns impacting payments. • Reporting & Reconciliation • Prepare weekly and monthly AR aging reports and other internal reports as required. • Support month-end closing processes by ensuring all AR data is up-to-date and accurate. • Maintain clean, organized, and auditable AR records.

🎯 Requirements

• 3+ years of experience in Accounts Receivable or related accounting functions • Proven experience managing end-to-end invoicing and collections in a service-based business; HVAC or construction industry experience is a plus • Proficiency with accounting software (e.g., QuickBooks, NetSuite, or similar) • Strong Excel and spreadsheet skills for tracking and reporting • Excellent verbal and written communication skills • High attention to detail and strong organizational skills • Ability to work independently and manage time effectively • Must be available to work full-time during Eastern Standard Time (EST) business hours