Project Operations Specialist

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June 28

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OnlyExperts

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Finance • Recruitment

OnlyExperts is a company that specializes in providing offshore accounting experts at a significant cost saving compared to hiring locally in the U. S. They offer a wide range of accounting roles including bookkeepers, staff accountants, accounting managers, and payroll specialists, all pre-vetted by experienced CFOs and accounting leaders. OnlyExperts focuses solely on full-time offshore placements, primarily from the Philippines and Latin America, ensuring candidates with strong English and technical accounting skills who are familiar with U. S. GAAP. By charging a flat fee, the company helps organizations save up to 80% of the cost of hiring equivalent U. S. -based talent.

2 - 10 employees

💸 Finance

🎯 Recruiter

📋 Description

• Accounting Support: • Onboard new vendors for Corporate and Construction team support. • Maintain and monitor the PO Request Responses Form. Coordinate with the Finance team to ensure all GL coding is provided on the PO Request Responses Form. • Process PO requests in NetSuite (2x/per week). • Ensure each PO request includes all required supporting documentation (i.e., subcontractor/consultant agreements, proposals). • Post-ACC Budget Upload: • Once project budgets are uploaded to Autodesk Cloud Construction (ACC), participate in the contract workflow. • Process related POs in NetSuite. • Invoice Processing: • Participate in the invoice approval workflow within ACC. • Once invoices are approved, generate PDF copies and submit finalized invoices to purchasing@samara.com for processing. • Compliance: • Collect certificates of insurance from all subcontractors and consultants. Verify that coverage limits meet compliance requirements. • Assist with requesting Certificates of Insurance from each carrier (Founder’s Shield. Progressive, State Fund) as required for permitting. • Assist with requesting business licenses.

🎯 Requirements

• Bachelor's degree in Business Administration, Accounting, or a related field preferred. • At least 2 years of experience in project operations, vendor onboarding, or accounting support—ideally in the construction industry. • Experience working with US-based companies and familiarity with US Pacific Time (Los Angeles) work hours. • Proficient in NetSuite for processing POs and managing vendor data. • Familiarity with Autodesk Cloud Construction (ACC) and construction budget workflows. • Proficiency in Microsoft Excel, Google Sheets, and PDF editing tools. • Understanding of GL coding, PO lifecycle, and invoice approval processes. • Knowledge of certificates of insurance (COIs) and permitting requirements. • Detail-oriented and highly organized with a strong sense of accountability. • Strong communication and coordination skills to liaise with vendors, finance, and insurance carriers. • Proactive, self-starter with the ability to manage multiple tasks and deadlines remotely. • Strong problem-solving skills and a collaborative mindset.