Manager, Medical Affairs Congress Planning and Execution – CNS

🕒 October 13

🇺🇸 United States – Remote

💵 $121.1k - $181.1k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👔 Manager

👻 Ghost score 0%

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Otsuka Pharmaceutical Companies (U.S.)

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💊 Pharmaceuticals

🏥 Healthcare

🧬 Biotechnology

Pharmaceuticals • Healthcare • Biotechnology

Otsuka Pharmaceutical Companies (U. S. ) is a prominent player in the pharmaceutical manufacturing industry, dedicated to creating innovative products for better health worldwide. The company comprises two main entities: Otsuka America Pharmaceutical, Inc. (OAPI), which is focused on commercializing Otsuka-discovered and in-licensed products in North America, and Otsuka Pharmaceutical Development & Commercialization, Inc. (OPDC), which specializes in the clinical development and global registration of innovative healthcare solutions, particularly in the field of neuroscience.

📋 Description

• Operationalize congress strategy for the CNS portfolio by creating annual congress plans, workplans, timelines, owners, and deliverables • Maintain the congress calendar and track submission deadlines, embargo dates, registration, and logistics milestones • Coordinate Otsuka’s scientific presence at congresses, including sponsored symposia, educational sessions, investigator meetings, booths, press activities, and media engagement support • Run pre-congress, on-site, and post-congress checklists and serve as an on-site point of contact as required • Manage congress budgets, purchase orders, invoices, vendors, agencies, scopes of work, deliverables, and timelines • Support the Congress Steering Committee with agendas, materials, and action tracking • Implement virtual and hybrid congress solutions as directed • Coordinate, route, and finalize scientific presentations and materials with cross-functional partners • Manage review workflows, content versions, approvals, compliance standards, and publication embargoes • Coordinate congress activities with publication planning • Coordinate KOL engagement, speaker and faculty arrangements, investigator meetings, advisory boards, venues, agendas, and materials • Schedule scientific exchange meetings with external experts • Maintain trackers and dashboards for activities, deadlines, and spend • Collect and report congress KPIs and post-congress metrics • Prepare post-congress summaries and lessons learned • Build and improve operating processes, templates, and planning cadence • Share congress trends and competitor activity relevant to execution • Contribute to best practices for virtual and hybrid congress participation

🎯 Requirements

• Bachelor’s degree in nursing, pharmacy, life sciences, public health, or another healthcare/scientific discipline required • 2–5 years of experience in pharmaceutical, biotechnology, medical communications, clinical research, or healthcare environments • Ability to manage timelines, budgets, and vendors for multiple concurrent projects • Experience supporting scientific communications, medical education, congress activities, publications, or Medical Affairs initiatives • Advanced healthcare or scientific degree preferred (PharmD, RN/BSN, MSN, NP, PA, MPH, PhD, or equivalent) • Experience in the CNS therapeutic area preferred • Ability to understand, interpret, and communicate scientific and clinical data • Excellent project management skills, including timeline management, budget tracking, and vendor oversight • Strong attention to detail and ability to manage multiple congresses and deadlines simultaneously • Familiarity with medical, legal, and regulatory review processes for scientific materials • Familiarity with digital and virtual congress platforms • Strong written and verbal communication skills • Ability to interact professionally with key opinion leaders and scientific experts

🏖️ Benefits

• Comprehensive medical, dental, vision, and prescription drug coverage • Company-provided basic life insurance • Accidental death and dismemberment insurance • Short-term and long-term disability insurance • Tuition reimbursement • Student loan assistance • Generous 401(k) match • Flexible time off • Paid holidays • Paid leave programs • Other company-provided benefits • Incentive opportunity

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