Executive Assistant – CEO

🕒 June 12

🗽 New York – Remote

🗽 New York – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 37%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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OuterSignal

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

OuterSignal is a customer intelligence SaaS platform that helps eCommerce and direct-to-consumer brands identify high-value customers, influencers, and strategic B2B leads from their order data in real time. It provides VIP detection, deep audience segmentation, persona and demographic analytics, and one-click exports to ad platforms and CRMs so brands can personalize marketing, uncover retail or partnership opportunities, and act on insights immediately. The product integrates with merchants' stacks (e. g. , Shopify, Meta, CRMs) and emphasizes real-time alerts, lookalike building, and segment activation to boost LTV and campaign performance.

📋 Description

• Manage the CEO's calendar, travel, and communications — with the judgment to protect time for what matters most and the discretion to handle sensitive information. • Support the broader executive team on scheduling, logistics, and operational coordination across functions. • Plan and execute company-wide events and off-sites — from leadership retreats to all-hands — owning the details end to end so the team can show up and focus. • Prepare materials for internal and external meetings, including agendas, briefing documents, and follow-up summaries. • Manage vendors, expenses, and administrative workflows that keep the leadership team running efficiently. • Serve as a reliable point of contact for internal and external stakeholders on behalf of the CEO's office. • Identify gaps in how the executive team operates and build the processes to close them.

🎯 Requirements

• 3+ years supporting a senior executive or leadership team in a fast-moving environment — startup or high-growth company experience strongly preferred. • Exceptional organizational skills and the ability to manage competing priorities without dropping anything. • Strong written communication — you'll be drafting on behalf of the CEO and should be able to match voice and intent. • High emotional intelligence and the instinct to handle sensitive situations with care and discretion. • Proactive by nature — you solve problems before they surface and flag issues before they escalate. • Based in New York City, with the flexibility to work in-person as needed.

🏖️ Benefits

• Competitive compensation and benefits