Virtual Assistant

🕒 June 25

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

👻 Ghost score 36%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage calendars, appointments, and scheduling across multiple service lines • Coordinate meetings, consultations, and follow-up communications • Organize digital files, documentation, and internal workflows • Prepare reports, spreadsheets, presentations, and client materials • Handle inbox management, email correspondence, and administrative requests • Serve as an initial point of contact for client inquiries • Coordinate onboarding processes and client documentation • Follow up with prospective and existing clients regarding appointments and services • Maintain professional communication across email, phone, and messaging platforms • Assist with workflow management and project coordination • Maintain CRM systems and client databases • Support data entry, document preparation, and record maintenance • Help create and improve administrative processes and systems • Assist with client scheduling and document organization • Support client correspondence and documentation

🎯 Requirements

• 2–5+ years of Virtual Assistant, Administrative Assistant, Customer Support, Executive Assistant, or similar professional experience. • Experience supporting consulting, professional services, education, financial services, coaching, or multi-service businesses preferred. • Experience performing basic administrative tasks, including calendar management, email management, data entry, document preparation, and client support. • Excellent written and verbal English communication skills. • Strong interpersonal and relationship-building skills. • Professional and confident phone presence with the ability to communicate effectively with clients, stakeholders, and team members. • Comfortable handling inbound and outbound phone calls and not afraid to engage in conversations over the phone. • Strong organizational and time management skills with the ability to prioritize tasks effectively. • Highly detail-oriented with exceptional accuracy and strong follow-through. • Proactive, resourceful, and self-motivated.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.