Lease Administrator

🕒 August 7

🐊 Florida, Illinois, +5 more states – Remote

🐊 Florida – Remote 🌽 Illinois – Remote 🐎 Kentucky – Remote 🌲 North Carolina – Remote 🏰 Missouri – Remote 🤠 Texas – Remote ⚔️ Virginia – Remote

💵 $66.8k - $72.6k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 17%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Colliers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1994

💼 Consulting

🏨 Hospitality

📦 Logistics

Consulting • Hospitality • Logistics

Colliers is a global leader in real estate services and investment management. The company provides a comprehensive range of services to commercial real estate clients, such as transaction services, property management, and valuation. Colliers' expertise spans across various sectors including office, industrial, retail, residential, and hospitality properties. Their mission is to maximize the potential of property and accelerate the success of their clients and people. With a strong commitment to sustainability and innovation, Colliers offers bespoke solutions tailored to meet the unique needs of their clients worldwide.

📋 Description

• Manage lease administration functions and implementations for small to midsized accounts and/or global account management structures • Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters • Understand client business objectives, real estate portfolio strategy, and service expectations • Maintain client agreement details, including scope, fees, billing frequency, and payee information, in WorkTrac • Conduct client meetings and reviews presenting portfolio updates, key metrics, and performance reports • Develop and maintain client governance programs, reporting cadence, communication methods, and business reviews • Track and communicate lease expirations, option exercise dates, and other critical information • Manage client escalations and resolve issues promptly • Identify account risks, develop mitigation strategies, and project-manage solutions • Oversee global team delivery according to client-specific processes and contracts • Participate in presentations for new or existing client business pitches • Manage delegation of database management tasks to global team members • Establish weekly calls and internal communication cadence with global lease administration account teams • Prepare and lead impactful communications with professional presence • Foster effective collaboration among team members • Adapt to evolving AI technology • Oversee lease abstraction or rental-obligation input and provide final quality control as required • Use Colliers360, dashboards, WorkTrac, and related systems • Confirm and approve monthly client billing and pass-through expenses • Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions • Prepare monthly rental payment schedules • Track accounts receivable and escalate issues • Reconcile outstanding balances and resolve landlord/client disputes • Monitor, review, and approve rent, CAM, operating expense, tax, and insurance payments to landlords • Review leases for charge accuracy • Review and validate Consumer Price Index adjustments • Maintain file systems and database data integrity for tenant and lease data • Maintain and resolve database exception records • Assist with new-account onboarding and transition processes • Maintain account processes, procedures, and playbooks with the Director

🎯 Requirements

• Associate's or Bachelor's degree in business, accounting, real estate, or similar field preferred • At least 3 years of relevant experience in commercial real estate lease administration and/or accounting and property management fields • Experience in either or both the Landlord or Tenant sector • Working experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems • Documented success working on multi-line global accounts with 1,000+ leases and global account management structure • Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote • Ability to work independently, preferably remotely, with strong time management skills • Leadership, collaboration, and service-delivery capabilities • Proactive, independent, self-starter, and team-player mindset • Analytical and critical thinking with high attention to detail and follow-through • High degree of professional customer service for internal and external parties • Excellent communication, organization, follow-through, and follow-up skills; ability to meet commitments and deadlines • Professional presence reflecting integrity, maturity, and confidence • Must be currently authorized to work in the United States on a full-time basis • Employer will not sponsor applicants for work visas

🏖️ Benefits

• Employer-subsidized medical benefits including prescription coverage, dental, and vision • Employer-paid basic life/AD&D insurance • Short-term and long-term disability insurance • 401(k) plan with employer match • 10 days of sick leave • Minimum of 15 days of vacation annually • Unlimited time off for certain senior-level roles • 10 paid holidays • Two personal flex days • 12 weeks of paid parental leave for birth parents after 90 days of employment • 4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment • Annual bonus based on company and individual performance • Remote working arrangement • Equal opportunity employer and reasonable accommodation support