Executive Assistant for Construction Firm

Job not on LinkedIn

July 28

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Paired

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B2B • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

2 - 10 employees

🤝 B2B

🎯 Recruiter

👥 HR Tech

📋 Description

• Job Title: Construction Executive Assistant (with Personal & Professional Support Responsibilities) • Location: Remote • Reports To: CEO, Company President • Position Overview: • We are seeking a proactive, detail-oriented Executive Assistant to support a busy entrepreneurial executive in the construction industry. This role includes professional administrative support and personal assistant duties, requiring strong multitasking skills, excellent communication, and the ability to anticipate needs in a fast-paced environment. • Key Responsibilities: • Professional Support: • - Manage and coordinate a complex calendar, including meetings, site visits, vendor calls, and networking opportunities. • - Organize and attend meetings, prepare agendas, take minutes, and follow up on action items. • - Handle email inbox management: prioritize, draft, and respond on behalf of the executive as appropriate. • - Assist with real estate license registration and renewals. • - Conduct market research and support company projects and feasibility studies. • - Liaise with contractors, consultants, and municipal offices. • - Prepare reports, presentations, and documents relevant to construction projects and business development. • - Track deadlines, permits, compliance, and regulatory filings. • Personal & Travel Support: • - Book domestic and international flights, hotels, transportation, and dining reservations. • - Manage personal calendar appointments (e.g., medical, family, home service vendors). • - Coordinate special events, gifts, and holiday scheduling. • - Oversee and coordinate household management items, as needed.

🎯 Requirements

• 3–5 years experience as an executive assistant, preferably in construction, real estate, or property management. • Strong organizational and time management skills. • High proficiency in Microsoft Office, Google Workspace, and scheduling tools • (e.g., Calendly, Outlook). • Familiarity with construction terminology, permit processes, and real estate licensing is a plus. • Ability to handle sensitive information with discretion and confidentiality. • Excellent written and verbal communication skills. • Self-starter who is comfortable with remote work environments. • Knowledge of CRM systems (e.g., Salesforce, Fireflies, Monday.com). • Bilingual capabilities. • Travel coordination experience for executives or families.

🏖️ Benefits

• Remote Working for US Company • Exposure to new technology & trend • Competitive Salary