Federal Acquisition Support Manager

🕒 October 20

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

👔 Manager

👻 Ghost score 10%

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Planned Systems International

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1988

💼 Consulting

🎖️ Defense

📦 Logistics

Consulting • Defense • Logistics

Planned Systems International is a company focused on developing innovative solutions at the intersection of health, national security, and federal civilian operations. Since its inception in 1988, PSI has utilized cutting-edge technologies to tackle critical challenges faced by government and civilian agencies, striving to elevate healthcare accessibility through programs like the ARPA-H PARADIGM initiative. The company emphasizes operational efficiency and integrity, while fostering a collaborative work culture to empower its employees and meet diverse client needs.

📋 Description

• Support the Government program team with contract administration for federal contracts and task orders supporting VA LGY Product Line initiatives • Lead contract documentation development throughout the acquisition lifecycle, from requirements development through compliant procurement package submission • Monitor monthly contract deliverables and coordinate review, disposition, and approval by Government authorities • Verify deliverables align with contractual requirements, schedules, quality standards, and program objectives • Serve as the primary contract-management resource for the COR team • Provide contract guidance and interpretation to internal teams, contractors, and Government stakeholders • Lead recurring contract status meetings with VA leadership, program managers, CORs, COs, budget personnel, and contractor personnel • Interface between the IT contractor and Government stakeholders • Track contract funding across Contract Line Item Numbers (CLINs) and support budget planning, execution, and funding-related contract actions • Maintain contract documentation, acquisition records, action items, status reports, meeting minutes, and milestone tracking • Manage contract-specific processes for initiating, planning, and executing mission-specific work, including optional-task activities • Use Jira, Microsoft SharePoint, and other project management tools to manage activities, workflows, deliverables, documentation, and issue resolution • Coordinate across program management, budget/finance, procurement, technical teams, and contractor personnel to advance contract actions and meet timelines • Identify contract risks, performance concerns, funding issues, and process gaps, and recommend mitigation and resolution approaches • Support contract modifications, invoice review and approval tracking, vendor coordination, performance evaluations, and compliance reporting • Draft, edit, review, and coordinate PWS sections, in-scope determinations/memoranda, J&As, and related acquisition artifacts • Support budget personnel with the development and review of IGCEs • Translate program and technical requirements into contract-related documentation and procurement-ready acquisition artifacts • Provide advisory and technical support to CORs and PMO leadership • Facilitate stakeholder communication and build consensus across program, acquisition, budget, technical, and contractor teams • Support stakeholders in applying the FAR, VAAR, agency policies, and contractual requirements • Research special topics and recommend solutions to government clients • Facilitate executive-level virtual meetings, prepare agendas, capture minutes, and track outcomes and action items • Work proactively and independently to complete assignments within established parameters • Share products, best practices, and information across the PMO Support Team • Perform related duties as assigned

🎯 Requirements

• Bachelor’s degree • At least 8 years of total professional experience • 5+ years in federal acquisition, contract management, COR support, and/or federal program/PMO support • Federal acquisition certifications (FAC-C, FAC-C Professional, FAC-COR) • Strong knowledge of federal acquisition and contract-support documentation for IT or professional services contracts • Knowledge of the Federal Acquisition Regulation (FAR) and Government budgeting and procurement lifecycles • Experience supporting Independent Government Cost Estimates (IGCEs), contract modifications, and contract administration support processes • Advanced experience in strategic planning and analysis for acquisition activities, requirements planning, and stakeholder management • Experience collaborating with CORs, COs/Contract Specialists, budget personnel, PMO leadership, and contractor teams • Experience managing multiple concurrent acquisition actions and translating program/technical requirements for contract and procurement purposes • Experience in Federal PMO/program support and coordination activities • Ability to articulate complex contract requirements, options, and trade-offs clearly • Exceptional attention to documentation accuracy • Ability to work effectively in fast-paced, evolving program environments • Ability to bridge program, technical, budget, and acquisition communities • Ability to maintain organization across multiple concurrent projects • Effective communication with diverse stakeholder groups • Sound independent judgment when direction is incomplete or evolving • Ability to communicate in English, including talking and hearing • Ability to work productively in a fully remote environment • Ability to participate in virtual meetings throughout most of the workday and respond to MS Teams messages and MS Outlook emails within required timeframes • Ability to work Eastern time zone standard business hours (8:00am–4:00pm EST) • Ability to satisfy security clearance and onboarding requirements • Ability and willingness to travel at personal expense to the nearest government facility for fingerprinting, PIV badge application/pickup, and government equipment pickup • Proficiency with MS Office (Word, Excel, PowerPoint, Outlook, Teams), MS SharePoint, MS Visio, and Jira or a comparable development management tool

🏖️ Benefits

• Paid leave • Employer-sponsored group medical insurance options • Dental insurance options • Vision insurance options • Short-term disability insurance • Long-term disability insurance • Life insurance • AD&D coverage • Legal services • Identity theft insurance • Accident insurance • Flexible spending account (FSA) options • Health savings account (HSA) options • Employer-sponsored 401(k) retirement plan with immediately vested employer contribution match • Professional courses • Certification programs • Tuition reimbursement programs

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