Procurement, Vendor & Subcontractor Operations Coordinator

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November 24

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PMB Property Improvements

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Tampa Bay's leading home remodeling & renovation company since 1997.

11 - 50 employees

Founded 1997

📋 Description

• Source and purchase materials required for Florida residential renovation projects • Request, evaluate, and compare quotes from wholesalers and suppliers • Negotiate pricing, delivery terms, and availability • Track purchase orders, backorders, and deliveries • Ensure materials meet Florida Building Code requirements (wind/hurricane ratings, fire ratings, plumbing/electrical specifications, etc.) • Maintain accurate vendor, pricing, and product databases • Vet subcontractor qualifications and prior experience • Verify Florida licenses using DBPR and applicable county systems • Collect and track COIs, W-9s, worker’s comp exemptions, and related documents • Maintain clean, organized compliance files for all subcontractors • Manage subcontractor schedules, availability, and trade alignment • Communicate scopes, timelines, material requirements, and job details • Track subcontractor performance, responsiveness, and reliability • Build and maintain strong relationships with distributors, manufacturers, and wholesalers • Develop and maintain a preferred vendor list by trade and product category • Coordinate returns, exchanges, bulk orders, and delivery arrangements • Stay updated on inventory availability, pricing changes, and product updates • Ensure all vendor deliveries meet project deadlines and jobsite requirements • Assist with permit documentation, submittals, revisions, and follow-ups • Track permitting requirements, inspection results, and revision notes • Prepare code-compliant job packets and material lists • Maintain organized Google Drive project folders and documentation • Follow up with subcontractors for updates, progress, and completion notes • Provide daily or weekly operational updates to leadership • Track lien releases, payment documentation, and NTO-related files • Ensure subcontractors meet all Notice to Owner and Florida lien law requirements • Maintain audit-ready project folders to protect the company’s contractor license • Track expiration dates for licenses, insurance, and compliance documentation

🎯 Requirements

• Fluent English (C1 level or higher) — Required • Fluent Spanish • 2–4 years minimum preferred backgrounds: Procurement or purchasing • Vendor relationship management • Construction operations • Subcontractor coordination • Project coordination • Compliance or permitting support • Supply chain or logistics • Knowledge (Required or Ability to Learn Quickly) Florida Building Code basics • Florida contractor licensing requirements • Florida permitting processes or Demonstrated experience learning U.S. construction regulations • Advanced Google Sheets • Google Drive, Docs, CRM & project management tools • Strong written communication • Ability to manage and organize large volumes of documents

🏖️ Benefits

• Paid training (4–8 weeks based on experience)