Business and Finance Coordinator

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ProVeg International

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

🍽️ Food & Beverage

💼 Consulting

🏥 Healthcare

Food & Beverage • Consulting • Healthcare

ProVeg International is an international non-profit organisation that accelerates the transition to a sustainable global food system by promoting plant-rich diets and alternative proteins. It conducts advocacy and policy work, corporate engagement, public education (recipes, Veggie Challenge), and runs innovation programs and an incubator to support plant-based food startups. ProVeg publishes data and market reports, runs campaigns and partnerships (e. g. , Food Innovation Challenge, V‑Label), and operates in multiple countries to reduce reliance on animal agriculture for environmental, health, and animal welfare reasons.

📋 Description

• Manage invoice creation, process team expenses, have a good understanding of our overall budget, and pull monthly budget reports from Sage for budget holders. • Prepare core financial reports for the board (budget vs. actuals, projections, cash flow charts) and support fundraising financial queries. • Coordinate quarterly board meetings, manage agendas/slides, take action notes (utilising AI tools), and track the risk and action logs. • Manage employee onboarding/offboarding, set up equipment, update personnel databases, and prep monthly payroll, working together with our People & Culture team. • Ensure Companies House records, CIC documentation, insurance policies, and GDPR compliance are strictly up to date, supplier contracts management. • Plan team-building events, manage co-working events, and coordinate team gifts and milestone cards. • Act as the internal expert for HubSpot and Wrike, providing staff training and sharing tips on leveraging AI for productivity. • Maintain clean data entry in HubSpot (donations, donor tracking, reporting, supporting prospect research, following up on proposals), and serve as the team’s eagle-eyed proofreader for newsletters, reports, and proposals. • Set up and maintain an internal knowledge Wiki (Confluence), maintain up-to date information, assure everyone on the team has access to information they need. • Prepare budget queries, business cases, liaising with the external provider for bookkeeping / accounting etc. • Create monthly and quarterly reports in HubSpot.

🎯 Requirements

• Exceptional administrative skills to manage everything from HR onboarding and wellbeing scheduling to high-level Board preparation and Director support. • A strong eye for detail to proofread and edit internal and external communications, ensuring different pieces of content meet grammar, tone, and branding standards. • Ability to maintain meticulous data integrity in our CRM for programme and fundraising activities. • Prepared to embrace being a ‘Digital Champion’, helping team members to learn and embrace platforms we use such as Wrike / Hubspot / Gemini. • Organised and able to hold us to strict legislative timelines or important annual dates (e.g., filing of accounts / updating Companies House records). • Good financial competency and confidence in liaising with People and Culture / accountants. • An understanding of basic UK employment processes, Health & Safety, insurance handling, and corporate governance (e.g., Companies House).

🏖️ Benefits

• A strong organisational focus on personal development, with a designated training budget • Provision of a work laptop • Flexible, trust-based working arrangements and home-office arrangements • Career development support • Mental health & wellbeing support via access to the OpenUp platform and a free Headspace subscription • Generous annual leave entitlement - 25 days increasing by one day a year to a maximum of 30 days (plus bank holidays) • Enhanced maternity, paternity, shared parental, and adoption pay • Employee Assistance Programme including counselling • Access to 24/7 virtual GP Service • Access to the Wisdom app with exclusive perks and discounts • Compassionate animal companion leave