Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇬🇧 United Kingdom – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Coordinate Director schedules, resolve scheduling conflicts, and protect focus time • Issue reminders for investor calls, conveyancing deadlines, and networking events • Manage asynchronous updates and convert voice notes and messages into daily task priorities • Organize, track, and chase property documents including Memorandums of Sale, valuation reports, signed loan agreements, and Deeds of Trust • Maintain records of outstanding solicitor and lender queries to support property completions • Keep property spreadsheets, entity structures, and deal tracking sheets updated • Help select, implement, and manage task-tracking tools such as Trello, Asana, or Google Workspace • Standardize document naming conventions and maintain organized Google Drive folders • Identify operational bottlenecks and establish Standard Operating Procedures • Maintain investor tracking spreadsheets and assist with presentation collateral • Collect project updates, case studies, and deal milestones for social media scheduling

🎯 Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in an operational support role, ideally within property development, real estate, or investment sectors • Strong numerical aptitude and exceptional attention to detail when working with spreadsheets and legal documents • Experience with Google Workspace (Drive, Sheets, Docs) and project management software (Trello, Asana, or similar) • Comfortable and experienced working remotely with minimal supervision and managing flexible or asynchronous working hours • Excellent written and verbal communication skills • High level of initiative and problem-solving ability • Fully set up home office

🏖️ Benefits

• Flexible, part-time remote contract starting at 2–5 hours per week, with opportunity to scale hours as the role grows • Fully remote flexibility working aligned with UK time zones • Opportunity to work closely with ambitious property entrepreneurs and shape the operational foundation of a growing portfolio