Personal Assistant

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🕒 July 13

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Manage calendars for both directors, actively resolving scheduling clashes and prioritising entries based on deadline pressures • Screen incoming emails and draft replies for director approval • Prepare structured agendas for internal meetings and systematically track and chase action items that may arise • Maintain the internal bid pipeline tracker, flagging approaching deadlines and formatting or proofreading proposals against a defined style using the directors inputs • Apply strict version control standards across Word and Excel, track contract review and renewal dates to prompt directors ahead of key milestones, and maintain the central filing structure and reference numbering conventions • Research prospective sectors and targets to produce concise briefing notes for executive use prior to meetings • Raise client invoices, monitor payment statuses, and process expenses while liaising with the accountant on routine bookkeeping matters • Book travel and accommodation arrangements for both directors, preparing detailed itineraries and pre-read documentation packs • Execute duties from a single shared task list for both directors, distinguishing urgent tasks from less critical ones, and escalate conflicting instructions for formal prioritisation

🎯 Requirements

• Previous experience as a virtual personal assistant, preferably with UK experience • Strong, verifiable track record in an organisational and administrative support role, ideally supporting more than one executive simultaneously • Sound written English capability with proven proofreading skills and the ability to work strictly to a defined house style • High level of discretion and absolute confidentiality when handling sensitive internal business information • Ability to work independently and manage a shared workload without requiring daily supervision • Required Software Skills: Microsoft Word, Microsoft Excel

🏖️ Benefits

• Fully remote • Part-time hours