Company Secretary – Entity Manager

🕒 September 2

🌐 Bulgaria, Poland, +4 more countries – Remote

🇧🇬 Bulgaria – Remote 🇵🇱 Poland – Remote 🇪🇸 Spain – Remote 🇮🇳 India – Remote 🇵🇹 Portugal – Remote 🇬🇧 United Kingdom – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

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RemotePass

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

💼 Consulting

📦 Logistics

🏥 Healthcare

💰 $5.5M Series A - RemotePass on 2024-03

Consulting • Logistics • Healthcare

RemotePass is a cloud-based platform that helps companies onboard, manage, and pay global and local workforces, including contractors, Employer of Record (EOR) employees, and direct hires. It streamlines HR, payroll, compliance, benefits, and expense management (including company-issued SpendCards) across 150+ countries, offers integrations with common HR and accounting tools, and provides security and compliance features like SOC2 and GDPR adherence. RemotePass positions itself as an all-in-one HR & payroll SaaS for businesses scaling internationally.

📋 Description

• Set up new entities in new markets from scoping through incorporation, licensing, tax and social security registrations, bank account opening, and handover to operations. • Manage statutory filings, licence renewals, director and shareholder changes, powers of attorney, UBO registers, and registered office requirements. • Draft board and shareholder resolutions; maintain corporate records and the group structure chart. • Manage notarisation, certification, and legalisation of corporate documents. • Select and manage local counsel and corporate service providers across jurisdictions, keeping work on time and on budget. • Build and own an entity and compliance calendar. • Support insurance renewals, NDAs, vendor agreements, banking documentation, and legal operations improvements. • Collaborate with Legal, Finance, and Operations, and report to the Head of Finance while keeping leadership updated on progress and risks.

🎯 Requirements

• 4+ years of hands-on experience in entity management, company secretarial, or corporate legal work, ideally at an EOR or payroll provider, a corporate service provider, or a multinational group. • Entities set up and maintained across several jurisdictions, not just one market. • A track record of execution: you’ve done the filings, incorporations, and registrations yourself. • Corporate governance experience, including drafting resolutions and maintaining statutory records. • Familiarity with notarisation, certification, and legalisation of corporate documents. • Strong project management skills, with experience juggling multiple entities, providers, and deadlines at once. • A law degree or equivalent legal qualification is strongly preferred. • Fluent in English. • Ability to own processes from start to finish and ensure completion. • Organised and detail-focused, with the ability to identify problems proactively. • Comfortable managing providers, registries, and banks to complete tasks. • Willingness to execute filings directly rather than relying on others.

🏖️ Benefits

• Play a central role in our international expansion, setting up the entities that let us enter new markets. • Own a business-critical function end to end, working closely with senior leadership. • Profitable, and still scaling fast. We reached profitability in 2025 and just raised a $17.4M Series B led by EBRD, with 500 Global joining. You get the pace of a scale-up with the stability of a business that works. • Real global scale. We support 35,000+ workers in 150+ countries and have processed over $800M in cross-border payroll for companies like Logitech, Tata Group, and Careem. • Big bets ahead. We’re expanding across Europe and the US, building financial products for distributed teams, and investing heavily in AI. There’s a lot to build, and room to grow with it. • Remote-first, for real. We don’t just sell remote work, we live it. Work from anywhere. • Inclusion matters. We value different perspectives and empower everyone to bring their authentic self to work.