Project Coordinator

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July 29

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Scale Virtually VA

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We provide fully-integrated services that will benefit you and help you to live-out your maximum potential within your client’s business. Build a home-based career working with a world-class company!

51 - 200 employees

📋 Description

• A Project Coordinator is an entry-level professional responsible for assisting in the preparation of cost estimates for construction projects, manufacturing processes, or other types of projects. • This role involves gathering and analyzing data to determine the costs associated with materials, labor, and other expenses. • Here are the key responsibilities and tasks typically associated with the role of a Project Coordinator: DUTIES AND RESPONSIBILITIES Planning and Cost Estimation: • Maintain and update a subcontractor master list • Assisting in the preparation of detailed and accurate cost estimates for various projects. • Calculating material, labor, and equipment costs based on project specifications and plans. • Review work proposals and estimates, and identify discrepancies, holes, and exclusions that will negatively affect the project budget • Meeting Coordination and Communication • Attend and participate in weekly L10 meetings • Help facilitate project progress meetings, take notes, and issue meeting minutes to appropriate parties • Communicate with the Project Superintendent and Project Manager daily to keep the project moving forward, and minimize delays or issues • Ensure all current plan documents are current and have been distributed to all parties • Create end-of-week job progress reports for each job for distribution • Data Collection and Analysis: • Gathering and analyzing data from blueprints, specifications, and other documentation to determine project requirements. • Researching and obtaining pricing information from suppliers and subcontractors. • Quantity Takeoffs: • Performing quantity takeoffs to determine the amount of materials needed for a project. • Using software tools and manual methods to measure and quantify materials. • Bid Preparation: • Assisting in the preparation of bid proposals and tender documents. • Create and distribute Bid Invites to a subcontractor list • Compiling cost estimates, schedules, and other relevant information to support the bidding process. • Collaboration: • Working closely with senior estimators, project managers, and other team members to ensure accurate and comprehensive estimates. • Participating in meetings and discussions to understand project requirements and objectives. • Documentation: • Maintaining detailed records of estimates, bid documents, and related correspondence. • Ensuring all documentation is organized and easily accessible for reference. • Maintain the project spec book Folder Tree in Dropbox • Update the project directory on ProCore for each project • Manage, facilitate, and organize project submittals • Learning and Development: • Continuously learning about industry standards, best practices, and new technologies related to estimating and construction. • Attending training sessions and workshops to improve skills and knowledge. • Compliance: • Ensuring estimates comply with industry standards, regulations, and company policies. • Staying updated on changes in regulations and standards that may affect cost estimates. • Project Close-Out and Finalization: • Obtain all warranty documentation from subcontractors and vendors on each project. • Compile an operations and maintenance manual to submit to the clients • Review invoices & billing statements from all subcontractors to ensure all invoices/billings are received to close out a project • Follow up on the final punch list before the close-out of the project to ensure the completion of work by subcontractors • Key Skills and Qualifications • Analytical Skills: Strong analytical and problem-solving abilities to accurately determine project costs. • Attention to detail and precision in calculations and measurements. • Technical Skills: Proficiency in estimating software (such as Bluebeam, PlanSwift, or similar tools) and Microsoft Office Suite (especially Excel). • Basic understanding of construction processes, materials, and methods. • Communication Skills: Good verbal and written communication skills to interact with team members, suppliers, and clients. • Ability to clearly document and present cost estimates and related information. • Organizational Skills: Strong organizational skills to manage multiple tasks and projects simultaneously. • Ability to maintain accurate and detailed records and documentation. • Teamwork: Ability to work effectively in a team environment and support senior estimators and project managers. • Willingness to collaborate and contribute to team goals. • Educational Background: A degree or diploma in construction management, civil engineering, quantity surveying, or a related field is typically preferred. • Relevant coursework or certifications in estimating or project management can be advantageous. • Attention to Detail: Keen attention to detail to ensure all aspects of a project are considered in the estimate. • Accuracy in performing calculations and measurements.

🎯 Requirements

• Willingness to do voice tasks • Experience in using Pro-Core is required • Experience with PlanSwift and BlueBeam are preferred but not required. • Construction experience is highly preferred but not required • Project Management experience is highly preferred but not required • Self-motivated • Fueled by success • Strong communication skills • Problem-solving skills • Self-sufficient-Ability to successfully multi-task • Always willing to listen and learn • Aligned with the Boaz Construction Core Values daily • Timeless Building • Exquisitely Coachable • Calm Assertive Attitude • Generate Value • Idea Meritocracy

🏖️ Benefits

• Fully remote work • HMO & Insurance • PTO