Project Management VA

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November 13

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Scale Virtually VA

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B2B • HR Tech • Productivity

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

51 - 200 employees

🤝 B2B

👥 HR Tech

⚡ Productivity

📋 Description

• Build and maintain an organized system to manage ongoing projects, maintenance tasks, and executive priorities. • Log, track, and follow up on project deliverables, timelines, and budgets. • Ensure accountability by monitoring task completion, identifying delays, and proposing solutions. • Prepare structured Start-of-Day (SOD) and End-of-Day (EOD) summaries to ensure daily clarity and accountability. • Track progress across multiple workstreams, highlight blockers, and ensure tasks roll forward with defined next steps. • Monitor incoming communications, prioritize important messages, and draft basic responses when needed. • Manage the executive's calendar to balance personal, operational, and strategic commitments. • Track payments, expenses, and reimbursements, maintaining accurate and up-to-date records. • Act as liaison with vendors, contractors, and partners for service coordination, invoicing, and scheduling. • Provide general administrative support such as document preparation, research, and data organization.

🎯 Requirements

• Ability to build, organize, and maintain structured task-tracking systems. • Skilled in following up on open tasks, ensuring deadlines are met, and escalating delays as needed. • Demonstrated capacity to translate evolving processes into repeatable workflows. • Direct experience managing tasks and projects using tools such as ClickUp, Asana, or Monday.com (preferred but not required). • Proven ability to manage multiple priorities while maintaining focus and efficiency. • Skilled at coordinating across teams, managing shifting priorities, and maintaining confidentiality. • Experienced in balancing both administrative and operational duties in a fast-paced environment. • Experience supporting senior executives or high-level projects (preferred). • Skilled in managing email and calendars, filtering for priority items, and ensuring timely follow-ups. • Effective at consolidating updates into actionable insights to support decision-making.

🏖️ Benefits

• Competitive Salary • HMO • Remote-Work (Work Anywhere!) • PTOs