Event Project Manager, Life Sciences

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September 21

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SpotMe

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B2B • Enterprise • Life sciences

SpotMe is an enterprise event management platform that provides solutions for organizing engaging, compliant events for various industries, including life sciences and pharmaceuticals, professional and financial services, and government. It offers in-person, hybrid, virtual event capabilities, and features such as event apps, CRM integrations, live engagement tools, and enterprise-grade security. SpotMe is recognized as a leader in B2B Event Management Technology and is trusted by Fortune 500 companies to deliver seamless and interactive event experiences.

51 - 200 employees

🤝 B2B

🏢 Enterprise

📋 Description

• Lead and execute end-to-end congress and life sciences event projects both onsite and remote • Independently build, configure and launch web and mobile event apps using Backstage (Life Science and Congress events) • Professionally manage customers and senior stakeholders across the project lifecycle • Coordinate closely with congress organisers, vendors, internal departments and customers for seamless event execution • Perform onsite responsibilities: iPad sign-in, lead scanning, appointments module setup/management, and training staff • Ensure speakers are briefed and prepared for webinars, virtual sessions, or onsite presentations • Oversee all event operations to ensure flawless delivery for virtual and face-to-face projects • Deliver post-event communications, analyze event data, and provide reports, dashboards and recommendations to customers • Work closely with Congress Lead; report to VP Professional Services and contribute to product and service development

🎯 Requirements

• 2+ years prior experience in congress engagement and life sciences event planning and execution • Experience with KOLs mapping, engagement and appointment management • Thorough understanding of event approval workflows (Commercial, Medical, Legal Review) and regulatory requirements • Experience in onsite business suite management and ancillary meetings planning in life sciences • Ability to independently build, configure and launch web and mobile native event apps using Backstage • Experience professionally managing customers and senior stakeholders with clear, timely communications • Experience coordinating with congress organisers, vendors, internal departments, and customers • Onsite operational skills: iPad sign-in, lead scanning, setup and management of appointments module • Experience training field sales teams, booth staff, agencies and customers on onsite modules • Experience ensuring speakers are briefed and managing event operations for virtual and face-to-face projects • Post-event: handle communications, analyze event data, and deliver reports, dashboards and recommendations • Technical proficiency with Excel, Veeva CRM, Veeva Link, Cvent, and SpotMe/Onomi • Ability to escalate appropriately and navigate pharma decision-making and compliance vs. business needs • Willingness to travel ~40%, out-of-hours availability and weekend work

🏖️ Benefits

• SpotMe Academy training and certification for Backstage • Professional development and product training • Frequent travel opportunities (approx. 40% travel for onsite events) • Opportunity to influence product development and service offerings • Cross-functional collaboration with services, implementation, product and sales teams