Senior Manager, Meetings and Events

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Sumitomo Pharma America, Inc.

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Biotechnology • Pharmaceuticals • Healthcare Insurance

Sumitomo Pharma America, Inc. is dedicated to improving the health and well-being of people around the world by driving innovative treatments, science, and technology. The company focuses on addressing patient needs in critical areas such as psychiatry & neurology, oncology, urology, women's health, rare diseases, and cell & gene therapy. As a subsidiary of Sumitomo Pharma Co. , Ltd. , SMPA embodies the promise of combining technology and life-sciences expertise to improve patient outcomes. With a diverse pipeline of preclinical and clinical programs, SMPA is committed to delivering patient-first solutions through a technology-driven approach.

1001 - 5000 employees

🧬 Biotechnology

💊 Pharmaceuticals

⚕️ Healthcare Insurance

📋 Description

• Lead strategic and tactical development of internal meetings execution to ensure strong engagement with stakeholders • Manage and negotiate any hotel needs, congress needs, destination management company (DMC), and all third-party contracts for all congresses and meetings • Coordinate program details and produce a project timeline / working agenda that outlines all program deadlines and requirements • Conduct regularly scheduled meetings with third-party agencies and stakeholders throughout planning process and program to communicate registration, status meetings, and debriefs • Maintain proactive, positive, open line of communication with stakeholders to ensure understanding of expectations and satisfaction • Partner with third-party agencies to arrange their services • Monitor attrition dates and cancellation policies to ensure contracted services are executed within parameters • Work with finance to complete billing and invoicing • Manage third-party agencies program budget. Track and report expenses to stakeholders and communicate changes on a consistent basis • Handle multiple projects/demands effectively • Onsite meeting management and coordination • Responsible for forecasting, negotiating and reconciling all meeting related expenses • Monitor and track invoices and expenses ensuring expenses are within budget • Manage relationships with vendors including meeting planning vendors, production companies and any other vendor associated with the meeting • Collaborates with Marketing, Sales, and Medical Affairs to define exhibit and convention objectives. Serves as liaison with third-party company

🎯 Requirements

• Bachelor of Science/ Bachelor of Arts in a relevant scientific discipline • Minimum 8 – 12 (w/o Master’s) or 6 – 8 years (with Master’s) years of relevant experience in biotech or pharmaceutical industry • 3-5 years of meeting planning experience in pharmaceutical/biotech industry • Must have experience managing meeting planning and vendor management • Experience with CVENT required • CMP certification, preferred

🏖️ Benefits

• opportunity for merit-based salary increases • short incentive plan participation • eligibility for our 401(k) plan • medical, dental, vision, life and disability insurances • leaves provided in line with your work state • flexible paid time off • 11 paid holidays plus additional time off for a shut-down period during the last week of December • 80 hours of paid sick time upon hire and each year thereafter