Virtual Assistant

🕒 July 27

🌐 United States, United Kingdom, +1 more countries – Remote

🇺🇸 United States – Remote 🇬🇧 United Kingdom – Remote 🇨🇦 Canada – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 35%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Texas Sports Academy

WebsiteLinkedInAll Job Openings

2 - 10 employees

📚 Education

⚽ Sports

Education • Sports

Texas Sports Academy is a private, Texas-based elite sports academy and accelerated school for student-athletes that combines AI-powered, mastery-based academic instruction with professional-level athletic training and life-skills development. Students complete core academics in a focused two-hour morning block using personalized, AI-driven learning, then spend afternoons (noon–4pm) training with former professional athletes and coaches while receiving instruction in leadership, financial literacy, NIL prep, and content creation. The organization operates multiple Texas locations (Carrollton, Houston, Plano), emphasizes faster academic mastery and athletic development for grades ~3–11, and positions itself as an alternative to traditional full-day schooling for serious student-athletes.

📋 Description

• Issue Invoices: Generate and send accurate invoices to families on the defined billing cadence, applying the correct tuition, fees, and adjustments for each account. • Track Payments: Record incoming payments, reconcile them against open invoices, and keep every account current in our billing system. • Follow Up on Balances: Send reminders, follow up professionally on past-due invoices, and escalate the small number of accounts that need attention from leadership. • Handle Billing Questions: Respond to family billing questions over email quickly and clearly, resolving straightforward issues directly and looping in leadership on anything unusual. • Maintain Clean Records: Keep the billing system organized, accurate, and audit-ready, including account details, payment history, and adjustments. • Report on Billing Status: Provide a weekly summary of invoices sent, payments received, and outstanding balances so leadership always knows where things stand.

🎯 Requirements

• Perfect English: Excellent written and spoken English is the hard requirement for this role. Every invoice, reminder, and reply must read as clear, professional, and on-brand. • Billing or Accounts Receivable Experience: You have handled invoicing, payment reconciliation, or accounts receivable work and can walk through the process you followed. • Attention to Detail: You can be trusted with every invoice amount, payment record, and account balance without exception. • Professional Communication: You can chase an overdue balance and keep the relationship intact. Your tone stays calm, clear, and respectful in every message. • Reliable Home Setup: Quiet workspace, strong internet, and availability during standard U.S. business hours (Central Time preferred). • Location: Fully remote. U.S. work authorization required. • Bonus Points • QuickBooks, Stripe, or Similar Billing Platforms: Hands-on experience with common invoicing, payment processing, or accounting tools. • School or Membership Billing Experience: Prior experience handling family, member, or subscription billing at a school, gym, or similar organization. • Bilingual (English/Spanish): Ability to communicate with Spanish-speaking families. • AI Forward: Comfort using AI tools to draft communications and speed up repetitive work.