Administrative and Operations Assistant

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October 31

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HireBoost

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Recruitment • B2B • HR Tech

HireBoost is a recruitment platform that helps companies enhance their remote teams by hiring top talent in Latin America. By leveraging a network of highly qualified professionals, HireBoost enables businesses to save on operational costs and improves the hiring experience for both candidates and clients. The platform focuses on facilitating smooth collaboration and communication, ensuring that companies can connect with professionals who meet their technical and cultural needs while also providing a great candidate experience.

2 - 10 employees

Founded 2021

🎯 Recruiter

🤝 B2B

👥 HR Tech

📋 Description

• Manage general administrative tasks, including scheduling, correspondence, and documentation. • Assist with small internal projects and support larger client-related projects. • Maintain organized records and documentation to ensure team efficiency. • Track project timelines, milestones, and priorities to keep projects on schedule. • Coordinate with internal teams and external vendors for smooth project execution. • Prepare presentations, reports, and supporting documents as needed. • Act as a point of contact between the agency, clients, and external vendors. • Draft, review, and manage client-facing documents and correspondence. • Ensure timely, professional, and accurate communication with stakeholders. • Utilize project management and collaboration tools (e.g., Notion, Google Workspace, Trello/Asana) to monitor tasks and deadlines. • Identify opportunities for process improvements and assist with workflow optimization. • Support preparation for meetings, events, and client calls, including research and logistics.

🎯 Requirements

• Proven experience in administrative or operational support within a digital marketing agency. • Strong organizational skills with the ability to manage multiple priorities simultaneously. • Excellent written and verbal communication skills in English. • Proficiency with modern productivity and collaboration tools (Google Workspace, Notion, project management software; HubSpot experience is a plus). • Ability to work independently, exercise sound judgment, and solve problems proactively. • Detail-oriented, flexible, and adaptable to shifting priorities. • High level of discretion when handling confidential information.

🏖️ Benefits

• 100% Remote Job from anywhere in LATAM