Administrative Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇪🇺 Europe – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Veta Virtual

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

⚖️ Legal

🏥 Healthcare

Consulting • Legal • Healthcare

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

📋 Description

• Track projects, tasks, and deadlines; send reminders and follow up until items are closed • Draft, proofread, and send emails, memos, and updates • Prepare reports, presentations, and documents • Coordinate meeting logistics, including agendas, materials, notes, and action items • Coordinate with vendors, contractors, and external partners • Maintain digital files, spreadsheets, and databases • Manage calendars and schedule meetings across time zones • Support travel arrangements, event planning, and expense tracking • Handle confidential business information with care and discretion • Solve problems proactively • Work directly with managers, executives, and teams to provide administrative and executive support

🎯 Requirements

• 2+ years of experience in an administrative, executive assistant, or virtual assistant role • Exceptional organization, time management, and attention to detail, with the ability to manage many priorities at once without dropping details • Excellent written and verbal communication in fluent, near-native English • Proactive mindset • Proven discretion with confidential and sensitive information • Confidence with Google Workspace and Microsoft Office, and ability to learn new tools quickly • Comfort working in a fast-paced environment where priorities can change quickly • Reliable home office setup, including high-speed internet and a quiet workspace • Full-time availability aligned with US business hours • Must currently be based in Latin America (LATAM) or Europe

🏖️ Benefits

• Competitive monthly compensation in USD • A minimum of 10 paid days off per year, plus applicable holidays • 100% remote work from anywhere in LATAM or Europe • Opportunities to grow your skills and build your career with trusted Veta Virtual clients • A supportive, people-first culture where your contributions matter