Bookkeeper – Property Management

November 19

🗽 New York – Remote

Although this job is listed in New York, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧑‍🏫 Bookkeeping and Clerks

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Veta Virtual

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B2B • SaaS • Productivity

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

11 - 50 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

📋 Description

• Managing daily financial activity, including processing vendor invoices, recording transactions, maintaining clean ledgers, and handling AP/AR tasks across multiple buildings. • Completing monthly reconciliations and reporting, preparing building-level financial statements, assisting with year-end packages, and ensuring all accounts match bank records. • Handling owner and vendor inquiries, helping explain recurring charges, resolving discrepancies, supporting invoicing questions, and escalating issues when necessary. • Collaborating with accounting partners and internal teams, coordinating with CPAs, tax professionals, property managers, and maintenance teams to resolve financial-related issues. • Tracking building-level charges such as special assessments, fines, recurring fees, and other billing categories, ensuring accuracy and proper classification. • Supporting budgeting and financial planning, flagging cash flow concerns, identifying risks, recommending solutions, and assisting with financial transitions from previous management companies. • Continuously improving financial processes, communicating proactively, asking clarifying questions, and helping refine systems as the company grows.

🎯 Requirements

• 3+ years of bookkeeping/accounting experience, including at least 2 years in property management, real estate, HOA, or similar environments. • Strong experience with: reconciliations, GL management, AP/AR, building-level financials, and monthly close processes. • Excellent, highly fluent English communication skills — able to interact professionally with homeowners, vendors, and team members. • Full-time availability Monday–Friday, with core coverage from 9:00 a.m. to 6:00 p.m. Eastern Time (NYC operations). • Ability to handle detailed, high-volume financial work with accuracy, ownership, and follow-through. • A proactive, solution-oriented mindset — comfortable pushing back, asking questions, and resolving issues independently. • A reliable, professional remote work setup (computer, strong internet, quiet environment). • Strong comfort using digital tools and adapting communication via email, chat, and shared platforms.

🏖️ Benefits

• Paid time off, plus all U.S. national holidays. • Fully remote role — work from anywhere with a professional home setup. • Opportunities to deepen your expertise in NYC condo/co-op (HOA) financial operations, a highly valuable niche. • A chance to grow with a fast-paced company committed to strong systems and continuous improvement. • A supportive, collaborative environment through both Veta Virtual and the client you’ll serve.