Project Coordinator

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Team Up - We Build Teams

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Team Up is an innovative company focused on building remote teams for businesses looking to enhance their workforce. By providing a platform for recruitment, employer of record (EOR) services, and a diverse talent pool that includes developers, designers, marketing experts, and more, Team Up delivers a comprehensive solution for companies to efficiently hire and manage remote professionals. With a proven track record of client retention and substantial savings in hiring costs, Team Up is committed to reshaping the future of work.

📋 Description

• Support project teams throughout the project lifecycle by maintaining schedules, trackers, logs, and action lists • Monitor project activities, milestones, planned start and completion dates, and dependencies • Create, maintain, and distribute project documentation, including job packs and work instructions • Maintain records of risks, issues, actions, and changes, escalating concerns to the Project Manager • Support statutory, permit, and notice activities, including Streetworks, NOIs, and traffic management processes • Manage PIANOI as-built submissions and related network adjustments where applicable • Maintain accurate and auditable project records in line with governance and contractual requirements • Update schedules, whereabouts, trackers, and relevant systems for day-to-day project delivery • Coordinate internal and external stakeholder work planning and scheduling • Support project and operational meetings by coordinating inputs, recording actions, and following up on outstanding items • Prepare daily, weekly, and monthly reports by collecting and validating project data • Maintain project information across internal, client, and partner systems • Identify data discrepancies, risks, and emerging issues and escalate them appropriately • Coordinate communication, documentation, correspondence, and updates between project stakeholders • Build and maintain relationships with internal and external stakeholders • Perform other reasonable duties as required

🎯 Requirements

• 1–3+ years of experience in project coordination, project administration, operations coordination, or a similar role • Experience supporting projects, programmes, or operational teams in a coordination or administrative capacity • Understanding of the project lifecycle and basic project management controls • Experience maintaining project trackers, schedules, logs, and reports • Exposure to governance, compliance, or assurance activities • Strong organizational skills with the ability to manage multiple activities and deadlines simultaneously • High attention to detail and accuracy • Strong written and verbal communication skills • Good stakeholder and client engagement skills with a solutions-focused approach • Ability to learn and implement new processes and technologies • Good knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint • Fluent English