Virtual Assistant - Executive & Operations Assistant

August 16

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We Clone You

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Enterprise • SaaS • HR Tech

We Clone You is a company that specializes in building customized virtual workforces for established businesses and entrepreneurs seeking to scale their operations efficiently. By automating and systematizing business processes and leveraging virtual overseas team members, We Clone You helps clients save time, reduce payroll expenses, and improve productivity. With a free-replacement guarantee, the company stands behind its systems and services, offering comprehensive support and ongoing training to ensure success. We Clone You primarily targets businesses ready to invest in scaling and systematizing their operations, requiring a minimum investment of $5,000.

2 - 10 employees

🏢 Enterprise

☁️ SaaS

👥 HR Tech

📋 Description

• We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in executive assistance & operations to join our client's team and take their operations to the next level. • The ideal candidate will be a true "jack of all trades", comfortable juggling executive support, light bookkeeping, and social media management. • In this role, you will be responsible for performing various tasks, including: • Act as the owner’s right hand — staying on top of tasks, priorities, and deadlines daily; • Organize and update the owner’s calendar with meetings, appointments, and reminders; • Check and summarize emails each morning; respond to routine inquiries and flag urgent matters; • Monitor staff group chats for updates/issues and report daily; • Make and receive calls/emails on behalf of the owner with a professional, friendly tone; • Follow up on outstanding invoices, urgent tasks, and pending commitments; • Plan and maintain a consistent posting schedule for company platforms (Instagram, Facebook, etc.); • Create, edit, and post engaging content that aligns with brand voice and energy; • Collaborate with management to plan ads, campaigns, events, and promotions; • Support execution of special projects, such as the 1-year anniversary celebration; • Assist with finding sponsorships, partnerships, and community event opportunities; • Track and record daily expenses and revenue trends; • Assist with payroll preparation (tracking hours, entering data, preparing for accountant); • Keep accurate financial records and allocate funds for upcoming bills; • Source quality used equipment when needed; • Identify and implement more efficient systems for daily operations; • Maintain well-organized digital and physical records; • Help develop repeatable workflows to improve team efficiency;

🎯 Requirements

• Excellent English communication skills (spoken & written) — confident and professional on calls/emails; • Extremely organized, with the ability to manage multiple priorities and keep others on track; • Positive, welcoming, and energetic personality to represent the fitness brand; • Experience managing social media platforms and creating/editing content; • Basic bookkeeping and payroll knowledge (training provided); • Proficiency in Google Workspace (Gmail, Calendar, Sheets/Docs) and basic Microsoft Word & Excel; • Quick learner who takes initiative and works independently; • Experience in the fitness industry; • Event planning experience; • Vendor sourcing and negotiation skills; • Marketing and advertising knowledge;

🏖️ Benefits

• Work from home; • Payment in dollars per working hour (40-hour week); • Starting salary between 4$ - 7$ per hour depending on your experience, with room for raises based on performance; • A workplace that values its people; • Professional development opportunities to grow your career; • Be part of a supportive team that values your input and achievements; • Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients; • Remember to upload your data in English, please. Including your resume.