Finance Operations Manager

🕒 May 29

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Zaha Hadid Architects

WebsiteLinkedInAll Job Openings

501 - 1000 employees

We work at all scales and in all sectors. We create transformative cultural, corporate, residential and other spaces that work in synchronicity with their surroundings.

📋 Description

• Oversee end-to-end payroll operations across the Group, working closely with outsourced payroll providers and internal HR teams • Coordinate monthly payroll inputs, approvals, reconciliations, and reporting across: UK (~440 employees), China (~60 employees), Germany and Spain (~6 employees) • Ensure accurate and timely submission of payroll-related information including starters, leavers, benefits, bonuses, pensions, and statutory payments • Act as the key finance contact for payroll providers and employment tax matters • Review payroll reconciliations, journals, and supporting documentation prepared internally or by external providers • Ensure payroll processes remain well controlled, compliant, and audit-ready • Support continuous improvement and automation of payroll-related workflows and controls • Oversee day-to-day banking, payments, and cash operations across the Group • Coordinate domestic and international payment runs and approval workflows • Maintain oversight of banking platforms, mandates, signatories, and user access controls • Support short-term cash flow visibility and liquidity monitoring • Supporting FP&A with cash flow forecasting • Coordinate operational banking activities with overseas teams and external banking providers, including local banking coordination in China • Ensure robust controls and governance over cash movements and payment authorisations • Collaborating with Project Accounting on Receivables, remittances and allocations • Coordinate UK VAT return preparation and submission processes with external advisors and internal stakeholders • Manage information flows with external VAT and tax advisors across overseas jurisdictions where the Group holds VAT registrations • Support VAT registrations, de-registrations, and ongoing compliance requirements • Coordinate KYC requests, residence certificates, tax forms, and banking compliance documentation required for international projects and operations • Maintain organised and audit-ready compliance documentation across multiple jurisdictions • Support internal and external audit requests relating to payroll, banking, VAT, and operational finance processes • Collaborating with Project Accounting on Compliance Certificates for their projects (TRC, IC etc) • Manage and support the junior finance team member involved in: Accounts payable processing, Payment runs, VAT support information, Operational finance administration • Work closely with the Head of Financial Reporting & Control on systems improvement and with the Senior Management and FP&A team on projections and forecasting • Collaborate with HR and wider finance teams to ensure accurate data flows and efficient operational processes • Contribute to process documentation, controls development, and operational best practice across the finance function

🎯 Requirements

• Part-qualified or qualified (ACCA, CIMA, ACA or equivalent) with a strong operational finance background • Experience in finance operations, payroll coordination, treasury operations, or operational finance roles within a multi-entity business • Strong understanding of UK payroll processes and employment tax principles • Experience working with outsourced payroll providers and external advisors • Practical experience overseeing banking, payments, and operational financial controls • Experience coordinating VAT and compliance processes across multiple jurisdictions • Strong organisational and prioritisation skills, with the ability to manage multiple operational workstreams simultaneously • Excellent attention to detail and a strong control mindset • Confident communicating with senior stakeholders, external providers, and international teams • Experience supervising or reviewing junior team members’ work

🏖️ Benefits

• Health insurance • Pension scheme • Flexible working hours • Professional development opportunities