Payroll & Data Verification Assistant

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Burnett Therapeutic Services

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

👥 B2C

🧘 Wellness

B2C • Wellness

Burnett Therapeutic Services is a California-based behavioral health agency specializing in autism and mental health services. The organization provides clinic-based and in-home Applied Behavior Analysis (ABA), behavioral services, and person-centered mental health therapy for children, youth, and families, with telehealth options and safety protocols. BTS operates clinics (Napa, Modesto, expanding to Sacramento), works with schools and families, and focuses on family-centered, compassionate care to support developmental, intellectual, and behavioral needs.

📋 Description

• Manage appointment administration and assist with NPA form updates for Supervisors (SVs) and Program Directors (PDs), primarily during NPA locking periods. • Run daily FLEX reports to identify billing corrections and payroll updates; send locking instructions to new staff. • Send email and text reminders to staff regarding NPA or payroll needs. • Support drive time, mileage, and lunch verification and ensure accurate entry. • Maintain and update the Drive Time/Mileage (DT/M) tracker as corrections are made for graduation programs. • Organize and maintain the Payroll Support Thread, ensuring bi-weekly reports and verifications are accurate to close and finalize payroll. • Provide support during payroll processing, including scheduling support for payroll-related needs. • Assist with ROI (Release of Information) and Change of Address follow-up with clinical staff. • Prepare and track Parent Verification Forms (PVFs) for NBRC/CCS, organizing forms and following up with guardians. • Update session locations based on Change of Address tracker. • Assist in final overtime/mileage verification for payroll. • Set up Parent Portal access as needed. • Maintain and update the ABA email roster for monthly newsletters. • Support termination verification, including following up on Staff Status updates for the NPA roster. • Provide training support as needed. • Assist with additional administrative tasks as required.

🎯 Requirements

• Flexibility to work weekends/holidays is a must. • Minimum 1–2 years of administrative experience in medical billing, data entry, or coding. • Experience in healthcare, behavioral health, or a related field is a plus. • Proficient in Microsoft Excel (filtering, sorting, data manipulation, pivot tables, formulas). • Comfortable learning and navigating various systems (e.g., NPA by Ensora Health platform). • Experience using NPA Program by Ensora Health is a plus. • Proactive problem solver – Able to identify issues, dig into the root cause, and follow through without constant oversight. • Strong customer service mindset – Will regularly interact with clinical staff to obtain signatures, update session/location/codes, and clarify documentation needs. • Collaborative and responsive – Works well across departments and communicates effectively with both peers and clinicians. • Self-motivated- constant communication and being able to take lead on projects.

🏖️ Benefits

• Competitive pay: $20–$23/hour, based on experience. • Shadowing opportunities and hands-on mentorship to build confidence • Supervision hours and internship support for those pursuing BCBA, LMFT, or LCSW credentials • Medical, dental, and vision insurance (for employees working 30+ hrs/week) • 401(k) retirement plan, for those who have accrued 1000 hours of service within 12 months. • Aflac supplemental insurance options (for employees working 30+ hrs/week) • LifeCare Employee Assistance Program: includes free confidential counseling, referrals, and wellness resources • LifeMart Employee Discount Program: exclusive savings on everyday purchases and services