Executive Assistant to the President & CEO – Staff Director

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NFPA

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1896

📚 Education

Safety • Education • Research

NFPA is the National Fire Protection Association, a global organization dedicated to eliminating death, injury, and property loss due to fire, electrical, and related hazards. For over 125 years, NFPA has been developing and disseminating hundreds of consensus codes and standards intended to minimize the possibility and effects of fire and other risks. These documents are developed by experts from the globe, ensuring a uniform level of safety. Apart from providing codes and standards, NFPA offers training, certification, and education to professionals to enhance their knowledge and skills in safety. The organization also actively engages in public education and research to continually address emerging safety issues worldwide.

📋 Description

• Manage and optimize the CEO & Senior team’s complex calendar, including executive meetings, board engagements, travel, and strategic priorities. • Coordinate domestic and international travel arrangements, itineraries, and expense reporting. • Prepare executive correspondence, presentations, reports, and briefing materials. • Serve as a gatekeeper by prioritizing requests, resolving scheduling conflicts, and ensuring effective time management. • Maintain strict confidentiality regarding corporate, financial, personnel, and strategic matters. • Support execution and tracking of strategic initiatives and organizational priorities. • Coordinate leadership meetings, executive off-sites, board meetings, and investor-related activities. • Prepare agendas, meeting materials, minutes, and follow-up action items. • Monitor deadlines, deliverables, and executive commitments across departments. • Partner with senior executives to ensure alignment on priorities and communications. • Serve as a liaison between the President, executive leadership, board members, clients, and external stakeholders. • Facilitate professional communication across all levels of the organization. • Draft and edit high-level communications on behalf of the President. • Build strong relationships with internal and external business partners. • Oversee administrative processes to improve executive office efficiency. • Coordinate special projects and corporate events as assigned. • Manage records, contracts, and confidential documentation. • Support budget tracking, invoice approvals, and vendor coordination for the executive office.

🎯 Requirements

• Bachelor’s degree required, with a minimum of five years of experience providing executive-level support in a fast-paced environment. • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams. • Demonstrated technical aptitude and the ability to navigate multiple systems in support of the President and Senior Team. • Exceptional communication and interpersonal skills, supported by a high degree of emotional intelligence. • Demonstrated initiative and the ability to work effectively both independently and collaboratively. • Strong sense of urgency, exceptional attention to detail, and a commitment to achieving high-quality results. • Proven ability to manage multiple priorities and exercise sound judgment in assessing risk, importance, urgency, and organizational impact.

🏖️ Benefits

• comprehensive benefits