Executive Assistant / Business Operations Support – LATAM

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🕒 Julho 7

🌐 México, Brasil, +1 outros países – Remoto

🇲🇽 México – Remoto 🇧🇷 Brasil – Remoto 🇨🇴 Colômbia – Remoto

💵 $1.000 - $1.700 / mês

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

⚙️ Operações de Negócios

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FreedUp

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

⚡ Produtividade

Consulting • Logistics • Productivity

A FreedUp é uma empresa que oferece um Executive Assistant Operating System, fornecendo aos clientes assistentes executivos (EA) treinados que gerenciam tarefas administrativas. A empresa realiza um processo de onboarding completo que inclui sistemas personalizados, treinamentos sob medida e suporte contínuo para garantir que as necessidades administrativas dos clientes sejam atendidas com eficiência. A FreedUp é especializada na criação de sistemas operacionais pessoais para indivíduos e empresas, utilizando talentos globais de ponta e minimizando o atrito operacional.

Descrição

• Support the founder of a growing corporate gifting business • Keep their calendar and inbox running smoothly • Help manage customer relationships, gifting orders, vendor coordination, and reporting • Setup and configure Odoo as the company's CRM • Migrate order tracking off Apple Notes and into Odoo; track all orders and customer connections • Own email communications involved in confirming orders • Support Exec's sales process: prospecting, following up with potential clients, and scheduling • Manage Exec's relationship-gifting practice • Coordinate corporate gifting orders from intake through fulfillment • Monitor inventory levels and track production status • Assist with content scheduling and basic social media management • Maintain Inbox Zero across email and calls/texts • Optimize and manage the founder's calendar • Manage communications and coordination with vendors and suppliers • Compile a recurring company scorecard/metrics summary for the founder

🎯 Requisitos

• 3+ years of experience in an Executive Assistant, Office Manager, or Operations Support role • Proven experience managing email/calendar systems and scheduling for an executive or founder • Experience with CRM tools (HubSpot, Zoho, Salesforce, Monday.com, or similar) — or strong aptitude to learn Odoo • Comfort managing multiple workstreams (admin, sales support, logistics) without close supervision • Strong written and verbal English communication skills • Detail-oriented, with a demonstrated process for catching errors before they become problems • A reliable, dedicated home workspace with backup internet and equipment • Availability to work full-time during US business hours (Central Time overlap preferred) • Based in LATAM

🏖️ Benefícios

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months