Operations & Business Development Executive Assistant – LATAM

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🕒 Maio 30

🌐 México, Brasil, +3 outros países – Remoto

🇲🇽 México – Remoto 🇧🇷 Brasil – Remoto 🇨🇴 Colômbia – Remoto 🇨🇷 Costa Rica – Remoto 🇬🇹 Guatemala – Remoto

💵 $800 - $1.600 / mês

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

⚙️ Operações de Negócios

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FreedUp

SiteLinkedInTodas as Vagas

11 - 50 funcionários

💼 Consultoria

📦 Logística

⚡ Produtividade

Consulting • Logistics • Productivity

A FreedUp é uma empresa que oferece um Executive Assistant Operating System, fornecendo aos clientes assistentes executivos (EA) treinados que gerenciam tarefas administrativas. A empresa realiza um processo de onboarding completo que inclui sistemas personalizados, treinamentos sob medida e suporte contínuo para garantir que as necessidades administrativas dos clientes sejam atendidas com eficiência. A FreedUp é especializada na criação de sistemas operacionais pessoais para indivíduos e empresas, utilizando talentos globais de ponta e minimizando o atrito operacional.

Descrição

• We are seeking an experienced Executive Assistant to support the CEO. • This role plays a critical part in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow. • You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team. • Daily inbox management: Triage and organize all incoming emails into designated folders each morning • Monitor Google Chat direct messages and project spaces on behalf of Exec • Maintain Exec's calendar, coordinate scheduling, and manage task blocks for important but non-urgent work • Draft follow-up emails and ensure timely outreach after meetings

🎯 Requisitos

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role. • Exceptional email management and prioritization skills • Strong systems thinker with experience building organized workflows • Proficient in digital tools (Notion strongly preferred) • Highly proactive and detail-oriented • Strong written communication skills • Comfortable making judgment calls on prioritization • Tech-comfortable and adaptable to evolving systems and tools. • Thrives in high-accountability, high-clarity environments. • Exceptional organizational skills with ability to manage multiple systems (Gmail, Google Chat, Google Calendar, HubSpot) • Proactive communication: Ability to anticipate needs and take initiative without constant direction • Business acumen: Understanding of sales pipelines, business development processes, and CRM workflows • HubSpot experience: Demonstrated experience with HubSpot or similar CRM platforms • Attention to detail: Ability to maintain accurate records and catch details others might miss • Relationship skills: Genuine interest in helping build and maintain professional relationships • Time management: Ability to prioritize competing demands and work effectively with a busy executive • Technical proficiency: Comfortable with Google Workspace, email management, and learning new tools quickly • Technical Requirements: Reliable high-speed internet and a modern home office setup.

🏖️ Benefícios

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months