Events Coordinator

🕒 vor 1 Monat

🇺🇸 Vereinigte Staaten – Remote

💵 $75.000 / Jahr

⏰ Vollzeit

🟡 Mittelstufe

🟠 Senior

🎪 Eventmanager

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Array

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51 - 200 Mitarbeiter

Array ist eine Plattform für finanzielle Innovationen, die digitalen Marken, Finanzinstituten und Fintechs dabei hilft, ansprechende Verbraucherprodukte schneller auf den Markt zu bringen. Unser Angebot an White-Label-Lösungen unterstützt unsere Partner dabei, Umsatz zu steigern, Engagement zu erhöhen und Millionen von Verbrauchern zu befähigen, ihre finanziellen Ziele zu erreichen.

Beschreibung

• Plan and execute a high volume of client, prospect, partner, and internal events across multiple markets and industries. • Coordinate all aspects of event logistics from concept through post-event follow-up, ensuring seamless execution and exceptional attendee experiences. • Manage calendars, timelines, budgets, and project plans for multiple concurrent events with competing priorities. • Support a mix of event formats including executive dinners, roundtables, networking receptions, hosted experiences, webinars, partner activations, and large-scale industry conferences. • Own end-to-end logistics for industry conferences and trade shows, including sponsorship activations, exhibitor coordination, attendee management, shipping, branded materials, registrations, and onsite execution. • Serve as the primary operational point of contact for conference organizers, venues, agencies, and external partners. • Ensure all deadlines, compliance requirements, exhibitor deliverables, and operational milestones are completed on time. • Partner closely with Marketing, Sales, Partnerships, Executive Leadership, and external vendors to align event objectives, attendee strategy, and execution plans. • Coordinate attendee lists, invitations, agendas, presentations, executive schedules, and post-event follow-up activities. • Support lead capture, reporting, and post-event analysis in partnership with Sales and Marketing Operations teams. • Source and negotiate with venues, caterers, transportation providers, production teams, and event vendors to ensure high-quality and cost-effective execution. • Track budgets, invoices, contracts, and event-related expenses while maintaining organized operational records and documentation. • Develop detailed run-of-show documents, operational checklists, and contingency plans to support seamless event execution. • Travel as needed to support onsite execution of conferences, client events, and hosted experiences. • Track event KPIs, attendee engagement, and post-event feedback to support continuous improvement and operational excellence.

🎯 Anforderungen

• 5+ years of experience coordinating high-volume corporate events, client events, executive experiences, and industry conferences. • Proven experience managing end-to-end conference logistics and multiple event calendars simultaneously. • Exceptional organizational and project management skills with strong attention to detail. • The ability to manage multiple priorities in a fast-paced environment with minimal supervision. • Strong written and verbal communication skills across executives, customers, vendors, and internal stakeholders. • Experience working cross-functionally with Sales, Marketing, Partnerships, Executive Leadership, and external vendors. • Experience with event management platforms, Salesforce, Slack, and Google Workspace. • Willingness to travel regularly for onsite event execution and support. • Experience in B2B technology, fintech, or SaaS environments preferred. • Familiarity with conference sponsorship activations, field marketing programs, and lead generation strategies preferred. • Experience managing executive-level and VIP client experiences preferred. • Bachelor’s degree in Marketing, Communications, Hospitality, Event Management, or a related field preferred.

🏖️ Vorteile

• Full medical, dental, and vision, premiums covered at 100% for full-time employees and 70% for dependents • Unlimited PTO and sick leave + 14 company holidays to encourage a healthy work-life blend • 100% 401k match up to 4% with immediate vesting • Generous and competitive parental leave for all parents • $1,000 desk setup subsidy to set up your unique remote office • $100/month to subsidize wifi/cell phone expenses • Summer Fridays (half-day Fridays) typically from late May to the end of August • AnniversArray Kits for work anniversaries • Commuter benefits for those who choose to go into our New York City or San Francisco office spaces