Budget Administrator – Program & Operations Coordinator

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🕒 vor 11 Tagen

🇺🇸 Vereinigte Staaten – Remote

⏰ Vollzeit

🟡 Mittelstufe

🟠 Senior

⚙️ Operations

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ClearDesk

WebsiteLinkedInAlle Stellen

51 - 200 Mitarbeiter

👥 HR Tech

🤝 B2B

🎯 Rekrutierung

HR Tech • B2B • Recruitment

ClearDesk ist ein Unternehmen, das sich darauf konzentriert, Möglichkeiten für virtuelle Assistenten zu bieten. Es ermöglicht Personen, von zu Hause aus in verschiedenen Rollen wie Immobilienassistenten, Exekutivassistenten und Terminplaner zu arbeiten. Das Unternehmen legt Wert auf Karrierewachstum, Vorteile und Anreize und zielt darauf ab, die Lebensqualität seiner Teammitglieder zu verbessern und gleichzeitig ein flexibles Arbeitsumfeld zu fördern.

Beschreibung

• Work closely with program managers and leadership teams to manage and track multiple program budgets and funding sources • Create and maintain budget trackers and reporting spreadsheets using Excel and Google Sheets • Monitor expenses, revenue, and budget allocations across multiple projects and initiatives • Coordinate with finance teams and external partners to support billing, grants management, and organizational reporting • Pull financial information from multiple systems and organize it into clear, usable reports • Review and help prepare budget information for funding proposals and grants • Manage and monitor POS reporting systems such as Clover, including inventory, sales tracking, and expense analysis • Track purchases, credit card expenses, and other financial transactions accurately • Ensure program budgets remain on track and provide visibility into spending activity • Coordinate meetings, manage calendars, and support executive scheduling needs • Take meeting notes during leadership or board meetings and document action items • Create presentations and reports using Google Slides and related tools • Support communication and collaboration between program managers and leadership teams

🎯 Anforderungen

• You have experience managing budgets, expense tracking, or financial reporting • You are highly proficient in Microsoft Excel and Google Workspace (Sheets, Docs, Slides) • You enjoy organizing complex information into simple, actionable reports • You have executive assistant or administrative support experience • You are highly detail-oriented and can manage multiple priorities simultaneously • You’re comfortable working with multiple systems and learning new technologies quickly • You have strong communication skills and enjoy collaborating across teams • You proactively identify issues and take initiative to solve them • You enjoy creating structure and improving processes • You are willing to work in a US time zone schedule

🏖️ Vorteile

• We pay you fairly and on time • We provide prepaid HMO coverage for your peace of mind • We help you grow with tools, training, and honest feedback • We celebrate your wins • And above all, we actually care