Accounting Associate

🕒 vor 25 Tagen

🐊 Florida – Remote

🐊 Florida – Remote

💵 $51.000 / Jahr

⏰ Vollzeit

🟢 Junior

🟡 Mittelstufe

🧾 Leiter Rechnungswesen

Jetzt Bewerben

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Conference Catalysts

WebsiteLinkedInAlle Stellen

11 - 50 Mitarbeiter

Gegründet 2006

🤝 B2B

☁️ SaaS

B2B • SaaS

Conference Catalysts ist ein Full-Service Konferenz- und Betriebsmanagementunternehmen, das Dienstleistungen für Berufsverbände anbietet. Sie planen und führen persönliche, virtuelle und hybride Veranstaltungen durch, bieten Betriebs- und Organisationsmanagement und liefern integrierte digitale Lösungen, darunter eine vollständig verwaltete virtuelle/hybride Eventplattform (CONFlux), Verbandswebsites (CATALYZE/SitePlex) sowie Web-/Grafikdesign-Dienstleistungen. Das Unternehmen konzentriert sich darauf, die Kommunikation, die betriebliche Effizienz und das Teilnehmererlebnis für Verbandskunden zu verbessern und bietet Marketing-, Fotografie- und plattformbasierte Tools zur Unterstützung von Veranstaltungen und organisatorischen Bedürfnissen.

Beschreibung

• Reconcile company and employee credit card transactions and ensure accurate tracking of budgets. • Perform monthly bank account reconciliations and investigate discrepancies. • Maintain and continuously validate the accuracy of financial records across internal accounting systems. • Assist with periodic internal financial audits in coordination with the CEO. • Monitor financial workflows and identify discrepancies, inefficiencies, or process improvements. • Prepare and issue client invoices for Conference Management, Operations Management, and Digital Solutions services. • Monitor incoming payments and ensure accurate tracking of accounts receivable. • Respond to client billing inquiries and coordinate with internal stakeholders to resolve discrepancies. • Monitor outstanding invoices, proactively follow up on payment status, and support timely collection of receivables. • Maintain clear documentation of billing workflows and client financial records. • Coordinate employee expense reimbursement cycles, communicate timelines, and ensure compliance with internal policies. • Review and validate submitted expense reports for completeness and accuracy. • Recommend improvements to expense management processes and documentation. • Process vendor payments and other financial disbursements via check, credit card, or electronic transfer. • Maintain accurate documentation and tracking of payment requests, ensuring transparency and audit readiness. • Collaborate with internal business units to ensure financial data and billing processes align with client contracts and operational workflows. • Support audit review of final conference budgets prior to financial close. • Support the preparation of client financial reports when requested. • Serve as a financial administrative liaison for clients regarding accounts payable and receivable matters.

🎯 Anforderungen

• Bachelor’s degree in accounting, finance, business administration, or related field. Or relevant combination of education and experience. • 3+ years of experience in accounting or bookkeeping. • Advanced proficiency using Microsoft Excel. • Proficiency using accounting software, such as QuickBooks online, QuickBooks desktop, Xero, Sage, etc. • Strong organizational skills with the ability to manage multiple financial workflows simultaneously and operate with minimal supervision. • Ability to handle sensitive information with the highest degree of confidentiality. • Demonstrated ability to identify inefficiencies and recommend process improvements. • Strong customer service orientation and written communication skills for supporting internal team members and external clients.

🏖️ Vorteile

• Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts). • Health Flexible Spending Account (FSA) for eligible health & wellness expenses. • 401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals). • Uncapped flex time off following the 90-day onboarding period. • 14 paid company holidays. • Individual professional development budget. • Annual office discretionary budget. • Monthly gym membership reimbursement.