Facilities Project Manager

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🕒 vor 6 Tagen

🇺🇸 Vereinigte Staaten – Remote

⏰ Vollzeit

🟡 Mittelstufe

🟠 Senior

👷‍♀️ Projektmanager

🦅 H1B-Visum-Sponsor

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Heirloom

WebsiteLinkedInAlle Stellen

51 - 200 Mitarbeiter

Gegründet 2020

⚡ Energie

🔬 Wissenschaft

🤝 B2B

Energy • Science • B2B

Heirloom ist ein Klima-Technologieunternehmen, das Anlagen für die Direkte CO2-Luftabscheidung (Direct Air Capture, DAC) entwickelt und betreibt. Dazu nutzt es beschleunigte, auf Kalkstein basierte Kohlenstoffmineralisierung, um CO2 dauerhaft aus der Atmosphäre zu entfernen. Das Unternehmen integriert natürliche Mineralisierungsprozesse mit technisch entwickelten DAC-Systemen, um überprüfbare, dauerhafte und kostengünstige Kohlenstoffentfernungsgutschriften anzubieten, die Anlagen mit erneuerbarer Energie betreiben und den Schwerpunkt auf skalierbare Implementierung sowie Gemeinschaftsvorteile legen.

Beschreibung

• Own the full lifecycle of CapEx projects across Heirloom properties, from initiation and scoping through execution, punch-list resolution, and closeout. • Collaborate with maintenance technicians and operations managers to assess property conditions, determine project scope, and define deliverables with clear acceptance criteria. • Develop project timelines, budgets, and milestones; track progress and report status updates to stakeholders on a regular cadence. • Ensure projects are delivered on time, within budget, and to Heirloom’s quality standards. • Maintain organized project documentation including scope of work, contracts, change orders, invoices, and completion reports. • Source, vet, and coordinate with third-party vendors and contractors to execute project work across all markets. • Obtain and critically evaluate bids and proposals, identify missing line items, unreasonable pricing, or scope gaps, and negotiate terms that protect Heirloom’s interests. • Schedule and dispatch vendors for on-site work; follow up on task completion, quality of work, and adherence to timelines. • Serve as the primary liaison between the offshore project management function and on-the-ground field staff, including maintenance technicians and market operations teams. • Coordinate site visits, inspections, and punch-list walkthroughs with field personnel to ensure project requirements are met. • Communicate project updates, schedule changes, and escalations clearly and promptly to all relevant stakeholders. • Review replacement tickets and input requisitions into tracking spreadsheets for procurement and budgeting purposes. • Track project expenses and support invoice processing to ensure accurate financial reporting to the finance team. • Update essential work order attributes on a daily basis in preparation for dispatch and project tracking.

🎯 Anforderungen

• 3+ years of experience in facilities coordination, project management, or a related field within property management, hospitality, or real estate. • Demonstrated experience managing CapEx or construction/renovation projects remotely. • Strong vendor management skills with experience sourcing, negotiating with, and overseeing third-party contractors. • Excellent organizational skills with the ability to manage multiple projects simultaneously across different markets. • Proficiency in project management tools, spreadsheets, and work order management systems. • Outstanding written and verbal communication skills in English; ability to communicate effectively across time zones and with diverse teams. • Self-motivated, detail-oriented, and comfortable working independently in a remote environment. • Willingness and ability to travel to U.S.-based markets as required. • Experience in short-term rental or hospitality property management. • Familiarity with procurement workflows, purchase order processes, and budget tracking. • Background in data analysis or reporting for operational decision-making. • Advanced English Proficiency required

🏖️ Vorteile

• Remote work • Biweekly pay in USD • Paid time off • Opportunity to work with a U.S.-based luxury brand. • Travel to the U.S. market • Indefinite-term U.S. contractor agreement