Part-Time Administrative and Operations Specialist – Fractional, Contract

Emploi pas sur LinkedIn

🕒 il y a 2 mois

🇺🇸 États-Unis – Télétravail

💵 $25 - $40 / heure

⏳ Contrat

🟡 Intermédiaire

🟠 Senior

⚙️ Opérations

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TotalEnergies

Site WebLinkedInTous les Emplois

10 000+ employés

⚡ Énergie

💰 Funding Round en 2016-09

Energy • Sustainability • Oil and Gas

TotalEnergies est une entreprise énergétique d’envergure mondiale, engagée dans la production et la fourniture de solutions énergétiques durables. Axée sur les énergies renouvelables et forte d’un portefeuille diversifié, TotalEnergies entend relever les défis énergétiques mondiaux tout en promouvant la responsabilité sociétale et la préservation de l’environnement. L’innovation et l’efficacité sont au cœur de ses priorités pour répondre à la demande croissante de solutions d’énergie propre, tout en entretenant des partenariats solides dans de nombreux secteurs.

Description

• Manage calendars, scheduling, and meeting coordination • Organize inboxes and communications workflows • Create, maintain, and improve file systems and documentation • Support internal processes to improve efficiency and clarity • Track expenses, process invoices, and support reconciliations • Maintain financial records, service contracts, and documentation • Coordinate with external vendors (e.g., contractors, bookkeepers, accountants) • Manage complex calendars and priorities for senior leaders • Draft communications, presentations, and board materials • Serve as a liaison between leadership, board members, clients, and/or stakeholders • Support client and/or donor relationship management • Schedule and post social media content • Draft newsletters or blog content • Update website content (basic CMS edits) • Maintain and update CRM systems (e.g., Salesforce) • Process donations and generate reports • Draft donor communications and prepare outreach materials • Track grant deadlines and reporting timelines • Prepare and organize grant materials and documentation • Track program data, timelines, and deliverables • Support participant or volunteer coordination • Prepare reports and routine communications

🎯 Exigences

• 3+ years of experience in administrative, operations, or similar roles • Experience supporting small teams, startups, or nonprofits strongly preferred • Comfortable working in a remote, fast-moving, and client-facing environment • Strong organizational and project management skills • Excellent written and verbal communication • High attention to detail and follow-through • Ability to manage multiple priorities across different clients • Sound judgment and ability to handle confidential information • Proficiency in Google Workspace and/or Microsoft Office • Expertise in calendar management, including proactive prioritization and schedule optimization • Experience with project management tools (e.g., Asana, Monday.com) • Comfort learning new systems quickly

🏖️ Avantages

• Flexible, remote work • Exposure to a variety of mission-driven organizations and businesses • Opportunity to do meaningful, behind-the-scenes work that drives real impact • Ability to build a portfolio of diverse operational experience