Logistics Compliance & Administrative Support Virtual Assistant

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Prepare, review, organize, and maintain compliance documentation • Maintain complete and properly filed records and supporting documents • Maintain organized digital operational and compliance records • Track outstanding documentation and follow up internally • Enter and maintain accurate operational data in company systems • Use the company’s Warehouse Management System (WMS) according to established procedures • Review information for completeness and accuracy before entry • Update records as warehouse and logistics activity progresses • Identify missing or inconsistent information and escalate issues when necessary • Support administrative workflows related to warehousing, shipping, and supply chain operations • Maintain internal trackers and operational records • Support inbound and outbound shipment documentation • Maintain spreadsheets, files, and business documentation • Prepare basic reports and summaries • Support the owner with recurring operational tasks • Take on additional back-office coordination and responsibilities as processes are learned

🎯 Requirements

• Previous data entry and back-end/administrative support experience required • Logistics, warehousing, supply chain, or 3PL experience preferred • Previous experience working within a Warehouse Management System (WMS) strongly preferred • Extensiv WMS experience is a plus but not required • Zoho experience preferred • Experience handling compliance or operational documentation preferred • Strong Microsoft Office skills • Strong written English communication skills • Ability to handle sensitive business and operational information appropriately • Extremely detail-oriented and accurate • Organized and comfortable working with documentation and data • Dependable with strong follow-through • Proactive and able to work independently after training • Comfortable learning established processes and systems • Able to manage repetitive tasks without sacrificing accuracy • Interested in growing with a scaling logistics company • Knowledge of Warehouse Management Systems (WMS), Extensiv WMS, Zoho, Microsoft Office, Microsoft Excel, and Microsoft 365 • Availability for 20 contracted hours per week, Monday through Friday • Availability for 8:00 AM–12:00 PM EST • Strong spoken and written English communication; accent preference Level A-C

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Direct training provided by the client