Executive Assistant – CEO

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October 8

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Apothékary™

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Wellness • eCommerce • B2C

Apothékary™ is a company specializing in offering holistic health solutions through natural and organic products. Their line includes tinctures aimed at stress relief, metabolic health, cognitive support, and alcohol alternatives. Apothékary™ emphasizes natural healing through herbal medicine, providing remedies like the Blue Burn™ for metabolic support and Mindcraft™ for cognitive enhancement. They are committed to using sustainably sourced, certified organic ingredients, and their products are designed to support wellness from the inside out.

11 - 50 employees

🧘 Wellness

🛍️ eCommerce

👥 B2C

📋 Description

• Manage the CEO's calendar with strategic prioritization, ensuring time aligns with company growth objectives and the most critical business priorities • Coordinate complex domestic and international travel, optimizing itineraries for maximum efficiency and anticipating potential issues before they arise. • Anticipate the CEO's needs for every meeting by preparing detailed agendas, briefing materials, and comprehensive summaries of key takeaways and action items • Serve as a liaison between the CEO and internal/external stakeholders, maintaining professional relationships • Handle confidential business matters including board materials, investor relations, and strategic partnerships with the highest level of discretion and professionalism • Anticipate needs and proactively solve problems before they arise • Handle confidential information with the utmost discretion • Manage special projects and cross-functional initiatives on behalf of the CEO • Monitor and respond to the CEO's inbox with discretion, flagging priorities and drafting responses that reflect the CEO's voice and decision-making style • Leverage AI tools to track KPIs, analyze performance metrics, and improve operational efficiency across the organization • Identify opportunities to use AI to automate repetitive tasks and streamline workflows, making the executive function more efficient and scalable • Content Creation & Executive Communications: • Draft and edit internal communications, including company-wide emails, memos, and announcements • Create content for the CEO's thought leadership presence on LinkedIn and other relevant platforms, helping to build the CEO's personal brand and industry visibility • Write and edit articles, blog posts, and speaking engagement materials that reflect the CEO's authentic voice and perspective on wellness, entrepreneurship, and leadership voice and perspective • Develop compelling narratives around company milestones, product launches, and strategic initiatives to tell Apothékary's story to both internal and external audiences • Manage the CEO's personal brand presence across digital channels and capture key insights from meetings to transform into shareable content. • Collaborate with marketing team to align CEO messaging with brand voice and company initiatives • Research wellness industry trends and the competitive landscape to inform content strategy and ensure the CEO's voice remains relevant and impactful

🎯 Requirements

• 4+ years of experience as an Executive Assistant supporting C-level executives, preferably in wellness, CPG, or startup environments • Exceptional writing skills with the ability to adapt tone and style for different audiences and platforms • Demonstrated experience in content creation, whether through professional writing, social media management, or communications roles • Mastery of calendar management and ability to make strategic scheduling decisions • Excellent judgment and the ability to handle sensitive information with complete confidentiality • Are a proactive problem-solver who takes initiative and brings solutions, not just problems, to the leadership team • Outstanding organizational skills with meticulous attention to detail • Tech-savvy with proficiency in Google Workspace, Slack, project management tools, and social media platforms (TikTok, Meta, LinkedIn, Substack etc.) • Are tech-savvy and AI-curious, excited to work with AI-powered platforms and automation tools to improve workflows • Bonus points: • Background or strong interest in wellness, herbal medicine, or natural health • Experience working in fast-paced startup or growth-stage environments • Can speak or has been to Japan • Familiarity with content management systems and basic design tools (Canva, Notion etc.) • Previous experience managing thought leadership content or executive communications • Are familiar with e-commerce, DTC brands, or consumer wellness companies. • Have experience supporting CEOs through fundraising, board meetings, or scaling phases • Entrepreneurial mindset