Administrative & Personal Assistant – Real Estate Team Ops Support

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Assist World

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Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

📋 Description

• Support Taylor in running internal operations for a growing real estate team (30 → 60 agents). • Create and manage Google Forms and simple internal workflows (e.g., feedback forms, information collection, event RSVPs). • Assist with ordering and coordinating marketing items and team materials. • Ensure agents have all required marketing assets (signs, cards, collateral). • Handle data entry and clean-up: audit client contact information and flag missing data. • Manage and maintain schedules for weekly team meetings, workshops, and management meetings. • Work inside the team’s tech stack including Follow Up Boss, Compass platform, and Google Workspace.

🎯 Requirements

• 3+ years experience as an Administrative Assistant, Executive Assistant, Team Coordinator, or similar. • Experience supporting real estate teams or other fast-paced, growing businesses is a plus. • Tech-savvy, quick learner, and confident navigating multiple platforms. • Strong organizational and time management skills; able to manage a high volume of small tasks without dropping details. • High attention to detail and aesthetics (clean formatting, well-crafted email templates, simple yet polished presentation). • Proactive and resourceful; can suggest ways to improve processes. • Comfortable helping Taylor figure out what can be delegated. • Excellent written and spoken English. • Comfortable supporting both business and personal tasks in a professional, discreet manner.

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $300 tenure bonus every 6 months • $500 entry monthly raffle • NO TRACKER. NO PROBLEM