Patent Project Administrator

🕒 October 27

🐻 Alaska, Arizona, +13 more states – Remote

🐻 Alaska – Remote 🌵 Arizona – Remote 🏄 California – Remote ⛰️ Colorado – Remote 🏛️ District of Columbia – Remote 🎰 Nevada – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🌲 Oregon – Remote 🦀 Maryland – Remote ❄️ Minnesota – Remote 🔔 Pennsylvania – Remote 🗿 South Dakota – Remote ⛷️ Utah – Remote ☕ Washington – Remote

💵 $85k - $105k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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• Open for 19 days.
• Jobs at this company usually fill in 62 days.

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Ballard Spahr LLP

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded Ballard Spahr LLP was founded in 1885.

📋 Compliance

⚖️ Legal

Compliance • Legal

Ballard Spahr LLP is a law firm that provides a wide range of legal services to its clients. The firm is involved in various legal practices including antitrust, regulatory issues, and privacy, with experienced attorneys like Kristen Broz joining their ranks in Washington, D. C. Ballard Spahr LLP also provides insights and legal alerts on U. S. legal developments, offering resources through portals for alumni and clients. The firm emphasizes the importance of privacy and security on their website, using cookies to enhance user experience. They operate across different locations and offer opportunities for legal professionals to advance their careers with the firm.

📋 Description

• Coordinate with department and firm administration and outside vendors regarding patent practice software and databases, including upgrades, contracts, and pricing • Support the Patent Docketing team with intake and outgoing file transfers • Organize transfer materials and reports and ensure required docketing information is complete • Onboard, train, and develop patent practice LAAs on intellectual property skills and tasks • Monitor USPTO and international agency rule changes and prepare summaries for department leadership and the IP practice • Manage daily USPTO document downloads, distribute correspondence, and perform quality-control review • Develop and query customized reports within the IP Docketing system • Support docketing operations, workflow management, and special projects • Implement new practices, policies, and workflows and suggest improvements • Troubleshoot problems and inquiries and communicate solutions to internal and external clients • Coordinate and develop client portals and maintain them

🎯 Requirements

• Extensive knowledge of and experience with PAIR, IPDAS, IP Manager, and other international intellectual property law databases • Proficiency in IPDAS, IP Manager, Microsoft Office, Outlook, and various database systems • Strong technical and computer skills • Experience in strategic planning, project implementation, training development, and staff supervision • Excellent written and verbal communication skills • Critical thinking and analytical abilities • Ability to work effectively under pressure, manage multiple detailed tasks, and meet strict deadlines • Ability to collaborate with attorneys, clients, and colleagues across multiple offices • Proactive self-starter able to manage detailed work within broader departmental and firm objectives • Flexibility and adaptability to shifting priorities • Ability to supervise staff firm-wide • Maintain regular and reliable attendance • Ability to work beyond standard business hours as needed • Ability to manage multiple priorities and deadlines independently

🏖️ Benefits

• Continuous learning opportunities and avenues for career growth • Business Resource Group participation • Medical, dental, vision, and life insurance • Health savings accounts • Flexible spending accounts • Short- and long-term disability • 401(k)-retirement savings plan • Paid time off • Sick leave • Paid holidays • Employee assistance program

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