Senior Executive Assistant – CEO

Job not on LinkedIn

November 21

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Bamboo Works

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Recruitment • HR Tech • B2B

Bamboo Works is a company that specializes in providing remote staffing solutions for businesses around the world. They focus on sourcing high-quality remote talent that matches a business's specific needs, culture, and operational requirements. Bamboo Works offers services including digital marketing support, customer service, bookkeeping, accounting, and personal assistance. They provide tools like time and performance tracking software to enhance efficiency and transparency. The company prides itself on strategic local partnerships and meticulously curating bilingual talents to support their clients' operations effectively. Bamboo Works aims to save businesses time, energy, and money by streamlining recruitment processes and back-office management.

11 - 50 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

📋 Description

• Manage emails, LinkedIn communication, SharePoint, and calendar scheduling. • Act as an appointment setter — schedule, confirm, and follow up on meetings. • Prepare and summarize meeting notes and action items with accuracy. • Organize leads and contacts in GoHighLevel (transitioning later to HubSpot). • Structure documents, workflows, and systems using Microsoft tools and Notion. • Document SOPs and internal processes using Loom. • Support payment and expense tools such as Continia and Pleo (invoices, reimbursements, payments). • Send weekly progress reports ahead of weekly calls and maintain updates in Notion. • Support LinkedIn activity — scheduling posts, monitoring engagement, and handling connection follow-ups. • Structure information and knowledge to feed into the CEO’s AI clone (summaries, FAQs, process content). • Conduct research and prepare concise reports, briefs, or proposals. • Coordinate calls, meetings, and events across multiple time zones. • Document and monitor funding flows (contributions, allocations, returns, distributions, reporting). • Set up protocols for investors, contracts, legal documentation, and compliance. • Structure processes related to real estate, asset management, optimization, and performance. • Assist in preparing due diligence documents, investor updates, and reporting packs. • Recommend improvements in structure, automation, reporting, governance, and investment flows. • Manage and follow up on personal investments (real estate, equities, funds, crypto). • Handle documentation, payments, and reporting for private projects. • Coordinate with advisors, lawyers, banks, accountants, and service providers. • Provide support for personal administration, travel, and confidential matters. • Coordinate contracts, NDAs, and vendor agreements. • Organize investor meetings, webinars, and events. • Manage documents and correspondence across SharePoint, OneDrive, and Notion.

🎯 Requirements

• 10–15 years of experience as an Executive Assistant, Operations Manager, or similar senior support role. • Experience with REITs, real estate funds, investment structures, or financial environments. • Strong understanding of funding processes, capital flows, governance, and compliance. • Proficiency with GoHighLevel, HubSpot, Microsoft 365, Notion, Loom, and workflow tools. • Basic experience with payment systems (Continia, Pleo, or similar). • Familiarity with password managers (NordPass, 1Password, etc.). • High confidentiality awareness and understanding of data security best practices. • Strong organizational skills, exceptional attention to detail, and proactive communication. • Comfortable supporting a fast-moving CEO with minimal supervision. • Fluent in English (willing to learn basic Dutch is a plus).

🏖️ Benefits

• Fully Remote (PH-based candidates preferred) • Independent Contractor • Flexible working hours