Project Setup Lead

🕒 October 22

🌲 North Carolina – Remote

🌲 North Carolina – Remote

⏰ Full Time

🟠 Senior

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BioAgilytix

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

BioAgilytix is a leading provider of bioanalytical services trusted by biopharmaceutical companies to deliver quality data and expertise at every stage of drug development. With over 30 years of experience, BioAgilytix specializes in demanding areas of bioanalysis, such as method transfer, assay creation, sample analysis, and commercial diagnostic testing. The company collaborates closely with clients to ensure precise, on-time results that withstand regulatory scrutiny, aiding in the creation of therapies that transform patient care. BioAgilytix is highly recognized for its scientific expertise, regulatory excellence, and consultative approach, serving clients across the globe.

📋 Description

• Own project setup activities and establish projects accurately and timely in NetSuite and other applicable systems • Review contracts, statements of work, proposals, purchase orders, and commercial documents to establish project and billing requirements • Interpret contractual terms and identify missing, incomplete, conflicting, or unsupported information for follow-up or escalation • Configure project and sales order records according to business rules and quality standards • Partner with Revenue, Accounts Receivable, PMO, Business Development, Proposals, Operations, and systems teams to resolve setup issues • Manage project setup queues and prioritize work based on business needs, readiness, urgency, and service-level expectations • Maintain SOPs, work instructions, training materials, and reference documentation • Monitor setup quality, turnaround time, backlog, process effectiveness, and other KPIs • Perform root-cause analysis and recommend process improvements • Support system enhancements and process optimization for project setup and contract administration • Provide training and knowledge transfer to backup resources and stakeholders • Participate in cross-functional projects affecting project setup, revenue operations, and system enhancements • Assist with audits, compliance reviews, and documentation requests • Support quality control, first-time-right processes, business continuity, cross-training, automation, and workflow improvements • Work under the general direction of the Revenue Manager with no supervisory responsibilities

🎯 Requirements

• Bachelor's degree in Business Administration, Finance, Accounting, Project Management, Contract Management, or related field; equivalent combination of education and experience may be considered • Minimum 3 years of experience in contract administration, project setup, project coordination, revenue operations, order management, financial operations, PMO, or related business operations functions • Experience reviewing contracts, purchase orders, proposals, statements of work, or other commercial documents • Experience working in a regulated, professional services, life sciences, biotechnology, or similar operational environment preferred • Strong contract review and interpretation skills • Exceptional organizational and project coordination abilities • Advanced attention to detail and data accuracy • Strong analytical and problem-solving capabilities • Ability to identify risks, discrepancies, and compliance concerns • Excellent written and verbal communication skills • Ability to manage multiple priorities in an exception-driven environment • Process documentation, SOP creation, and workflow design experience • Process improvement and continuous improvement mindset • Strong stakeholder management and cross-functional collaboration skills • Proficiency in Microsoft Excel, Word, and enterprise business systems • Ability to work independently with minimal supervision • CCCM, CPCM, PMP, or similar certification preferred • Experience with NetSuite or comparable ERP platforms preferred • Experience supporting revenue operations, accounts receivable, project accounting, or contract lifecycle management preferred • Prior experience within life sciences, CRO, pharmaceutical, biotechnology, or regulated environments preferred • Familiarity with revenue recognition, forecasting, billing, or project financial workflows preferred • Ability to work during published core hours • Occasional weekend, holiday, and evening availability • Ability to work upright and/or stationary for up to eight hours per day • Ability to lift and carry up to 20 pounds • Regular and consistent attendance

🏖️ Benefits

• Medical Insurance (HDHP with HSA; PPO) • Dental Insurance • Vision Insurance • Flexible Spending Account (medical; dependent care) • Short Term Disability • Long Term Disability Life Insurance • Paid Time Off (4 weeks per year) • Parental Leave • Paid Holidays (9 scheduled; 5 floating) • 401k with Employer Match • Employee Referral Program • Flexible hours • Ability to work remotely

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