Executive Assistant

Job not on LinkedIn

14 hours ago

🤠 Texas – Remote

Although this job is listed in Texas, this company may be open to hiring remote in other states.

💵 $100k - $110k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Empatico

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Education • Social Impact • Non-profit

Empatico is an organization dedicated to overcoming extremist thinking and toxic polarization across the globe. It aims to equip individuals with the skills, tools, and networks required for flexible thinking and constructive problem-solving, while fostering a sense of unity and dignity among people. Empatico operates various initiatives in regions such as the United States, the Middle East, and Ukraine, focusing on fostering security, freedom, and democracy. The organization encourages collaboration, alliances, and the promotion of shared values to counter division and conflict.

- employees

📚 Education

🌍 Social Impact

🤝 Non-profit

📋 Description

• Provide calendar management and scheduling support for internal and external meetings. • Support with booking travel, which includes but is not limited to flights, ground transportation, and hotels. • Support with registration and logistics for conferences and events. • Act as a point of contact among senior leadership, team members, clients, and other external partners. • Prep ED for meetings with research and context. • Participate in meetings and coordinate and execute follow up. • Manage all contacts for ED and develop workflows in CRM. • Provide ad hoc executive support including creating DocuSigns and organizing files. • Identify opportunities for process improvements and implement solutions.

🎯 Requirements

• 5+ years of Executive Assistant experience (required). • Bachelor’s degree (preferred). • Detail-oriented with a proactive mindset, consistently driving process optimization. • Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines. • Strong written and verbal communication skills, including professional email and document drafting. • High level of discretion and confidentiality in handling sensitive information. • Demonstrated ability to work both independently and collaboratively in a fast-paced environment. • Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint). • Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred. • Interest in nonprofit, philanthropic, or mission-driven organizations is highly valued.

🏖️ Benefits

• Excellent health, dental & vision insurance with company coverage options of 100%. • 25 Days (5 sick, 20 personal) paid time off. • 401K with company match. • Hybrid work opportunity. • Charitable Gift Matching Program: Support for causes you care about. • An opportunity to make an impact through your day-to-day work.