Publications Technology Specialist

🕒 September 2

🌽 Illinois – Remote

🌽 Illinois – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Citrus Health Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Citrus Health Group is a strategic life-sciences partner that provides medical affairs, market access, commercialization, and patient engagement services to pharmaceutical and biotech organizations. Their multidisciplinary team of PhDs, PharmDs, MDs, and industry experts develops launch strategies, value and access solutions, and creative communications across therapeutic areas including oncology, rare disease, neurology, immunology, dermatology, and metabolic/cardiovascular disease. Citrus focuses on translating scientific evidence into commercial and patient-centered outcomes, serving as a B2B consulting and execution partner for established pharma and emerging startups.

📋 Description

• Serve as the primary administrator and internal expert for publication management systems and databases • Manage day-to-day maintenance, configuration, updates, troubleshooting, and optimization of publication platforms • Maintain accurate publication records, including manuscripts, congress presentations, abstracts, timelines, authorship details, and associated metadata • Ensure data consistency, quality, and integrity across systems and reporting tools • Oversee system permissions, user access, role assignments, and security protocols • Coordinate software upgrades, enhancements, integrations, and vendor-supported initiatives • Partner with client publication teams to support project review and deadline tracking • Provide system onboarding, user training, guidance, and ongoing stakeholder support • Develop and maintain user guides, SOPs, workflows, and best-practices documentation • Respond to user inquiries and troubleshoot system or data-related issues • Serve as liaison between internal teams and software vendors • Generate routine and ad hoc publication reports, dashboards, metrics, and analytics • Support review, deadline, and compliance tracking • Extract and interpret publication data for business and client needs • Improve reporting automation and operational efficiency • Ensure systems and processes align with industry standards, client requirements, and compliance expectations • Support audit readiness through accurate documentation and data management • Recommend and implement process improvements • Contribute to publication operations workflows • Collaborate with publication professionals, project management, IT, medical writers, account teams, and clients • Participate in strategic initiatives involving publication systems, data governance, and operational scalability • Support database integration with operational or reporting platforms

🎯 Requirements

• Bachelor’s degree in Life Sciences, Information Systems, Healthcare Administration, Business, or a related field preferred • 2+ years of experience managing scientific publication databases or publication management systems within a medical communications, pharmaceutical, biotechnology, or healthcare environment • Demonstrated mastery of publication management platforms, including iEnvision, PubsHub, Pubstrat, or similar tools • Advanced proficiency in publication database administration and data management • Strong understanding of publication lifecycle management and scientific publication workflows • Experience with reporting tools, dashboards, and data exports • Advanced Microsoft Excel skills and familiarity with data visualization or business intelligence tools is a plus • Understanding of data governance, quality control, and system administration principles • Strong analytical and problem-solving skills with exceptional attention to detail • Ability to manage multiple priorities and deadlines in a fast-paced client services environment • Excellent interpersonal, communication, and client-facing skills • Highly organized with a proactive and solution-oriented mindset • Ability to work independently while collaborating effectively across cross-functional teams • Demonstrated commitment to quality, accuracy, confidentiality, and operational excellence • Experience working within medical communications agencies or publication planning organizations • Familiarity with publication compliance standards, authorship tracking, and congress planning processes • Experience supporting global publication teams and external stakeholders • Knowledge of system implementation, migration, or integration projects preferred

🏖️ Benefits

• Equal employment opportunity and nondiscrimination commitment • Inclusive and collaborative culture • Respectful workplace culture • Opportunity to work closely with dedicated professionals and client teams