Administrative Assistant

Job not on LinkedIn

🕒 May 20

🗽 New York – Remote

🗽 New York – Remote

💵 $25 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Coates Field Service, Inc.

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1950

🏗️ Construction

💼 Consulting

📦 Logistics

Construction • Consulting • Logistics

Coates Field Service, Inc. is a leading provider of land acquisition and right of way services for energy providers, utilities, municipalities, departments of transportation, and oil and gas companies. Established in 1950, Coates has built a national reputation for its expertise in various services including survey permissions, document management, and GIS services, supporting clients at every step of the acquisition and construction process.

📋 Description

• Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items • Compile and prepare weekly reports by gathering updates from project teams and summarizing key information • Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing • Maintain organized records of project documentation, reports, and communications • Assist with scheduling meetings, tracking deadlines, and supporting project timelines • Provide general administrative support to the team as needed

🎯 Requirements

• Associate or bachelor’s degree preferred • 1–3 years of administrative, project coordination, or similar experience preferred • Strong written and verbal communication skills • Excellent organizational skills and attention to detail • Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools • Ability to manage multiple tasks and meet deadlines in a fast-paced environment

🏖️ Benefits

• medical/dental • vision • STD/LTD • life insurance • paid time off • company paid holidays • more!