Executive Assistant – Operations Manager

Job not on LinkedIn

🕒 April 29

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Consulting Firm

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2017

💼 Consulting

📦 Logistics

🏥 Healthcare

Consulting • Logistics • Healthcare

Consulting Firm is a professional recruitment and consulting company that connects organizations with top talent and provides targeted consulting services. The firm offers permanent and executive placements, cleared personnel sourcing, and specialized recruiting across IT, healthcare, legal, finance, logistics and other sectors. Its consulting practice delivers program and project management, cybersecurity and IT, physical and technical security, finance and accounting, marketing, and logistics management to private and public sector clients, using a data-driven, strategic sourcing approach.

📋 Description

• Manage and coordinate calendars across multiple priorities • Schedule, confirm, and adjust meetings in real time • Ensure all calls and meetings are properly prepared and executed • Manage Gmail and/or Outlook inbox, including drafting and organizing communications • Maintain CRM (HubSpot) with accuracy and track all leads and clients through pipeline stages • Coordinate client onboarding, documentation, confirmations, and follow-ups • Manage candidate pipeline within ATS (Workable), including organizing and tracking applicants • Support social media scheduling, posting, and engagement across LinkedIn and Instagram • Assist with personal scheduling, appointments, and administrative logistics • Coordinate with internal and external partners to support daily operations • Utilize tools such as Jotform for intake, documentation, and workflow tracking • Provide daily updates on priorities, pipeline status, and key operational items • Proactively identify and resolve operational issues

🎯 Requirements

• High school diploma or equivalent required • Bachelor’s degree preferred • Experience with calendar management, scheduling, and executive support • Experience with CRM systems (HubSpot preferred) • Familiarity with applicant tracking systems (Workable preferred) • Experience in client coordination, recruiting support, or administrative operations • Experience managing inbox communications and prioritization • Strong organizational and time management skills • Excellent written communication skills • Ability to manage multiple priorities effectively • High attention to detail and accuracy • Professional, reliable, and responsive • Proficiency in Gmail and/or Outlook

🏖️ Benefits

• Work From Home • Training & Development • Performance Bonus