Executive Assistant

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Fast Company

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1995

📱 Media

🤝 B2B

💰 Seed on 2016-02

Media • B2B

Fast Company is a global business media brand and magazine focused on innovation, technology, design, leadership, and the future of work. It publishes news, analysis, long-form features, podcasts, video, lists, and events covering topics such as AI, climate tech, product design, management, and workplace trends. Fast Company also offers subscriber-exclusive reporting, partner stories, advertising and events targeted at business and creative professionals.

📋 Description

• Leading team operations including internal communications, email distribution lists, technology, upgrades, new hire coordination, time keeping assistance, etc. • Coordinating with other staff members and departments to facilitate projects and initiatives. • Conducting research, preparing presentations (PowerPoint, Keynote, Documents, Excel) and reports, and tracking a variety of details • Managing calendars and coordinating meetings • Planning and organizing travel arrangements (domestic and international), including researching and scheduling the best options, and dealing with necessary changes/adjustments to the itinerary • Renewing memberships, visas, credit cards, etc. • And many more ad hoc projects!

🎯 Requirements

• Experience supporting senior executives within a business environment • Strong administration/office skills including business etiquette, answering phones, and fielding requests and the ability to act as a “gate keeper”, as well as the ability to chase people down to deadlines • Solid experience with presentation programs such as PowerPoint, Keynote, Google Slides and with calendar management • Strong communication skills, both written and verbal • Strong multi-tasking skills, balancing competing priorities and seeing tasks through to completion, often under tight deadlines • A detail-oriented, collaborative mindset • A proven ability to take initiative and think and plan ahead • An exceptional eye for detail and organization, with extreme focus on mistakes and poor grammar • Discretion, good judgment, and a high degree of confidentiality • Willingness to pitch in wherever necessary with a “no task too big or small” mindset • Exceptional intuitive thinking, critical reasoning, and problem-solving skills • A high sense of urgency and being highly results oriented, not stopping until the outcome is achieved • Ability to make logical, reasonable decisions when explicit guidance is not given.