Executive Assistant to the CEO

Job not on LinkedIn

November 11

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FreedUp

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B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

📋 Description

• Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling, focus time, and timely communication. • Track daily and weekly tasks across the CEO’s business and personal operations using Notion or similar tools. • Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. • Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements. • Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations. • Serve as the central communication link between the CEO, internal team, and external partners. • Provide structured updates and summaries on priorities, progress, and deadlines. • Use tools like Notion, Slack, and Google Workspace to manage tasks and communication.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership. • Excellent written and verbal communication skills. • Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.). • Strong organizational and prioritization abilities. • Proven ability to manage sensitive information with discretion. • Proactive, self-directed, and thrives in an environment with evolving needs. • Experience managing both business and personal responsibilities for a founder or executive is a plus. • Basic knowledge of bookkeeping, reporting, or data entry preferred. • Technical Requirements: Reliable high-speed internet and a modern home office setup.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months