Virtual Assistant

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November 6

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ProAssisting - Remote Executive Assistance

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B2B • Productivity • HR Tech

ProAssisting is a remote executive assistance service designed to support coaches, consultants, and entrepreneurs by managing their mundane administrative tasks. By providing expert hiring, training, and ongoing support for assistants, ProAssisting helps clients free up their time to focus on their core business activities and personal well-being. The service includes a comprehensive hiring process to match clients with highly skilled assistants, empowering clients to transition from 'doing the work' to 'leading the work.

2 - 10 employees

Founded 2009

🤝 B2B

⚡ Productivity

👥 HR Tech

📋 Description

• Managing the Presidents email inbox, checking and responding throughout the day to ensure important messages are handled promptly • Updating and scheduling appointments on the calendar • Calling potential home buyers to schedule property visits • Checking the property information line for voicemails and text messages, and calling prospective buyers to follow up • Communicating regularly with the President and current VA to coordinate tasks and schedules • Following up promptly through phone, email, or text to keep communication efficient and prevent unnecessary delays • Managing social media pages, including scheduling posts, creating property ads, and responding to comments or messages • Tracking and maintaining daily, weekly, and monthly KPIs • Sending out letters and coordinating with the legal team to ensure timely contract delivery, including populating and sending templated contracts confidently after brief instruction • Comfortable speaking with clients, buyers, and legal offices by phone to gather or confirm information • Monitoring inquiries and forwarding information when appropriate

🎯 Requirements

• Detail-oriented and highly organized • Honest, dependable, and self-motivated • Friendly, empathetic, and positive • Proactive with a growth mindset • Knowledgeable and creative with a willingness to learn and try new approaches • Comfortable with open and steady communication and receptive to feedback • Structured yet flexible, able to take initiative and follow through independently • Confident and comfortable taking initiative without overanalyzing tasks • Supportive and professional in tone and communication • Willing to adapt and grow with the company • Excellent writing skills, both verbal and written • Must be tech savvy and quick to pick up new tools and software • Experience with Microsoft Office Suite (Outlook, Excel, Word), Microsoft Teams, Monday.com, REI BlackBook, Facebook and Facebook Marketplace is a plus!

🏖️ Benefits

• medical • dental/vision • PTO • sick time • paid holidays • 401K • performance-based bonuses