Executive Assistant

Job not on LinkedIn

🕒 October 9

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Harbor

WebsiteLinkedInAll Job Openings

501 - 1000 employees

⚖️ Legal

📣 Marketing

💼 Consulting

Legal • Marketing • Consulting

Harbor is a globally integrated team of 800 industry experts working across strategy, legal technology, operations, and intelligence, focused on helping leading law firms, corporations, and their law departments achieve breakthrough outcomes. The company enhances law firm business development through powerful marketing technology and data quality management solutions, following their recent acquisition of CLIENTSFirst Consulting.

📋 Description

• Provide high-level executive support to Harbor's Executive Leadership Team across multiple executives • Proactively manage competing priorities, urgency, sequencing, trade-offs, commitments, and conflicts • Manage complex calendars and scheduling across multiple executives, geographies, and time zones • Coordinate domestic and international travel, including complex itineraries and last-minute changes • Prepare executives for internal and external meetings by coordinating agendas, materials, context, logistics, and follow-up • Manage expense reporting and administrative documentation • Draft correspondence and internal communications • Act as a trusted strategic partner to executives and represent senior leaders with clients, Board members, investors, and internal stakeholders • Support planning and tracking of key initiatives and business objectives • Help prepare leaders for meetings and client engagements • Maintain visibility into strategic priorities and ensure follow-through on action items • Serve as a discreet and highly confidential gatekeeper • Interface with senior stakeholders across UK, US, and global teams • Help drive operational alignment between leadership and execution teams • Support special projects and transformation initiatives as required

🎯 Requirements

• Located in the United States in Eastern Standard Time (EST) or Mountain Standard Time (MST) • 5+ years of progressive executive support experience, including direct support of C-suite or senior executives • Experience in professional services, consulting, legal, financial services, another complex client-service environment, or a high-growth environment • Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities • Proven ability to operate independently with sound judgment and limited day-to-day direction • Demonstrated discretion handling highly confidential and sensitive information • Strong executive presence and ability to interact credibly with senior internal and external stakeholders • Ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps • Highly organized with exceptional attention to detail • Strategic thinking and strong execution capability • Excellent written and verbal communication skills • Strong interpersonal skills and executive presence • Calm under pressure and able to manage competing priorities • Comfortable operating independently while partnering cross-functionally • Standard working hours: 8:30am–5:30pm EST, with flexibility required to support senior leadership as needed • Proficient in Microsoft Office Suite: Outlook, Excel, Word, PowerPoint, and Teams • Experience in a similar office administration, facilities, operations, or executive support role

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