Executive Administrative Assistant – Landscaping, Project Management

Job not on LinkedIn

November 21

🌪️ Kansas – Remote

Although this job is listed in Kansas, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Hey Lieu

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B2B • Productivity • SaaS

Hey Lieu is a virtual assistant service that connects businesses with top global talent to manage administrative tasks efficiently. By offering flexible remote support, Hey Lieu allows companies to reduce overhead costs and maximize productivity, enabling teams to focus on strategic initiatives. This cost-effective solution provides scalability and access to specialized skills, making it an ideal resource for businesses looking to streamline their operations.

11 - 50 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

📋 Description

• Track multiple active projects, tasks, and deadlines across departments • Create and maintain organized systems to ensure nothing falls through the cracks • Proactively follow up with team members to confirm status updates and next actions • Prepare clean, concise weekly reports and progress summaries for executives • Document project details, decisions, and next steps • Capture meeting notes and translate them into actionable task lists • Coordinate with internal teams, field teams, and external partners • Relay instructions, priorities, and deadlines with clarity • Maintain fluid communication to ensure alignment across remote or distributed teammates • Learn existing processes quickly and maintain consistency in execution • Identify inefficiencies and suggest workflow improvements • Support leadership by keeping operations organized, documented, and predictable • Assist with drafting emails, preparing documents, or organizing shared files

🎯 Requirements

• 5–10+ years of experience in project coordination, administrative project management, operations, or similar roles • Strong ability to track multiple moving parts with excellent follow-through • Exceptional written and verbal communication skills • Experience working with or coordinating remote or field teams ( major plus ) • Proficiency in Google Workspace, MS Office, and common project management tools • Strong independent judgment and ability to move work forward without hand-holding • Professional, calm, and reliable in fast-moving environments